Proposal Coordinator

Salary: $85,000–$90,000 annually, DOE (Depending on Experience)

The Construction Proposal Coordinator is responsible for managing the preparation, organization, and submission of competitive, high-quality proposals and bid packages for commercial, industrial, and public construction projects. This role works closely with estimating, project management, business development, and executive leadership to ensure proposals are accurate, compliant, and submitted on time. The ideal candidate is highly organized, detail-oriented, and skilled at producing polished, professional proposal documents in a fast-paced construction environment.

• Coordinate all aspects of proposal and bid preparation from solicitation through submission.
• Review Requests for Proposals (RFPs), Invitations to Bid (ITBs), and Requests for Qualifications (RFQs) to identify requirements, deadlines, and submission criteria.
• Develop proposal schedules and coordinate deliverables with estimators, project managers, executives, and subcontractors.
• Prepare, format, and edit proposal documents using Adobe InDesign, Microsoft Office Suite, and Adobe Acrobat to produce visually compelling, client-ready submissions.
• Compile technical information, company qualifications, project experience, resumes, safety documentation, and other required proposal materials.
• Ensure all proposals comply with client requirements, company branding standards, and submission guidelines.
• Coordinate electronic and hard-copy proposal submissions, including printing, binding, and delivery when required.
• Maintain proposal templates, project profiles, employee resumes, certifications, and marketing collateral.
• Track bid opportunities, submission deadlines, proposal results, and client feedback.
• Assist with contractor prequalification packages, vendor registrations, and licensing documentation.
• Support business development initiatives by researching prospective clients and upcoming project opportunities.
• Recommend and implement improvements to proposal processes for greater efficiency and consistency.

• Associate's or Bachelor's degree in Business, Communications, Construction Management, Marketing, or a related field preferred.
• Minimum of 2–5 years of experience coordinating proposals in the construction, engineering, or architecture industry.
• Experience preparing proposals for commercial, industrial, or public sector construction projects preferred.
• Proficiency in Adobe InDesign is required.
• Strong working knowledge of Microsoft Word, Excel, PowerPoint, Adobe Acrobat, and document management systems.
• Excellent written, editing, proofreading, and verbal communication skills.
• Exceptional organizational skills with the ability to manage multiple projects and deadlines simultaneously.
• High attention to detail and commitment to producing accurate, polished work.

• Knowledge of construction terminology, procurement processes, and public bidding requirements.
• Experience with CRM systems and proposal management software.
• Familiarity with construction management or estimating software.
• Graphic design, page layout, and branding experience.
• APMP certification or proposal management training is a plus.

• Office-based position with occasional visits to project sites, client meetings, or networking events.
• Fast-paced environment requiring flexibility to meet proposal deadlines, including occasional overtime.

• Salary: $85,000–$90,000 annually, DOE.
• Competitive benefits package, including health insurance, paid time off, retirement plan, and professional development opportunities (if applicable).

• Consistently submits accurate, compliant proposals on time.
• Produces high-quality, visually professional proposal documents.
• Maintains organized proposal records and templates.
• Collaborates effectively with estimating, operations, and business development teams.
• Contributes to improved proposal efficiency and overall business development success.