What are the responsibilities and job description for the Document Scanning Specialist position at Lynch Group?
Date Posted: December 31, 2025
Closing Date: January 31, 2026
Mission
As a Document Imaging Specialist, it is your main responsibility to produce the highest quality product for our scanning customers. Specific areas of focus for this role include Document Prep, Electronic Document Imaging, and Quality Control.
Who You Are
You are a dependable and detail-oriented person who takes pride in getting things right the first time. Focused and organized, you enjoy working independently and thrive in a structured environment. You have a strong sense of accountability, a keen eye for accuracy, and a willingness to roll up your sleeves to get the job done.
Who We Are
Records Management Center (RMC) & Shredding On Site (SOS) is the leading provider of information management and secure destruction solutions for businesses throughout Maine and Northern New England. As one of Maine’s Best Places to Work, we are guided by our DRIVE core values—Dependable, Resourceful, Innovative, Versatile, and Engaged—to build the best teams and deliver value through innovative data management solutions. RMC/SOS is a business unit of the Lynch Group.
What You’ll Do
Digitize records with precision – Prep, scan, and convert high volumes of hard-copy documents into clear, accurate digital files.
Ensure document quality – Review images in real-time, verify image quality, completeness, and accuracy, and perform post-scan cleanup and file naming.
Organize and process documents – Remove staples, sort, and prepare files for scanning with care and consistency.
Use OCR tools – Apply Optical Character Recognition software and Adobe tools to make documents searchable and user-friendly.
Maintain equipment – Perform daily maintenance and light troubleshooting on scanners and related software.
Follow process, improve process – Work within defined procedures while offering input for efficiency and innovation.
Protect data – Handle all documents with professionalism, maintaining strict confidentiality and security protocols.
Support the team – Pitch in wherever needed to ensure team goals are met and profitability is maintained.
Requirements:
Education: Associate degree or equivalent work experience preferred.
Experience: 1–3 years in document imaging or digital records is a plus, but we’re open to training someone with the right attitude and drive.
Tech Savvy: Comfortable using Microsoft Office 365, Excel, and Adobe Acrobat Pro (or similar tools).
Keyboarding Skills: Average 50–60 WPM typing and 8,000 KPH 10-key speed.
Physical Capability: Able to lift 35 lbs. and carry short distances up to 10 times per shift.
Personal Traits: Dependable, organized, detail-focused, and eager to contribute to a collaborative, productive team.
Adaptability: Willing to take on different tasks and flexible with work hours when needed.
Commitment: Ready to see long-term projects through and take pride in doing the job right.
Benefits
We believe in reinvesting in our people and providing comprehensive benefits, including:
Competitive salary and full-time status.
Earned Time Off (ETO) and Personal Time Off (PTO) programs.
7 paid company holidays annually.
401K plan with a 50% company match on up to 5% of deferrals.
Health Insurance options (PPO and HMO) with an HSA match.
Dental, Vision, and Life Insurance coverage.
Supplemental AFLAC insurance options.
Wellness bonus for completing an annual wellness exam.
Gym membership reimbursement.
Mileage/vehicle reimbursement.
Tuition and professional development reimbursement.
Professional membership reimbursement.
Company-provided smartphone and laptop.
About Lynch Group
The Lynch Group, selected as a Best Place to Work in Maine in 2024 and 2025, is a family-owned holding company managing several businesses in transportation, logistics, data management, and commercial real estate. Over 50 years, we’ve grown from a small, family-owned and run business into a diverse, multi-functional organization with 120 team members operating out of locations across Maine for customers throughout the U.S. and Eastern Canada. Guided by our DRIVE core values—Dependable, Resourceful, Innovative, Versatile, and Engaged—we are focused on building strong teams and delivering results for our customers and communities.
Closing Date: January 31, 2026
Mission
As a Document Imaging Specialist, it is your main responsibility to produce the highest quality product for our scanning customers. Specific areas of focus for this role include Document Prep, Electronic Document Imaging, and Quality Control.
Who You Are
You are a dependable and detail-oriented person who takes pride in getting things right the first time. Focused and organized, you enjoy working independently and thrive in a structured environment. You have a strong sense of accountability, a keen eye for accuracy, and a willingness to roll up your sleeves to get the job done.
Who We Are
Records Management Center (RMC) & Shredding On Site (SOS) is the leading provider of information management and secure destruction solutions for businesses throughout Maine and Northern New England. As one of Maine’s Best Places to Work, we are guided by our DRIVE core values—Dependable, Resourceful, Innovative, Versatile, and Engaged—to build the best teams and deliver value through innovative data management solutions. RMC/SOS is a business unit of the Lynch Group.
What You’ll Do
Digitize records with precision – Prep, scan, and convert high volumes of hard-copy documents into clear, accurate digital files.
Ensure document quality – Review images in real-time, verify image quality, completeness, and accuracy, and perform post-scan cleanup and file naming.
Organize and process documents – Remove staples, sort, and prepare files for scanning with care and consistency.
Use OCR tools – Apply Optical Character Recognition software and Adobe tools to make documents searchable and user-friendly.
Maintain equipment – Perform daily maintenance and light troubleshooting on scanners and related software.
Follow process, improve process – Work within defined procedures while offering input for efficiency and innovation.
Protect data – Handle all documents with professionalism, maintaining strict confidentiality and security protocols.
Support the team – Pitch in wherever needed to ensure team goals are met and profitability is maintained.
Requirements:
Education: Associate degree or equivalent work experience preferred.
Experience: 1–3 years in document imaging or digital records is a plus, but we’re open to training someone with the right attitude and drive.
Tech Savvy: Comfortable using Microsoft Office 365, Excel, and Adobe Acrobat Pro (or similar tools).
Keyboarding Skills: Average 50–60 WPM typing and 8,000 KPH 10-key speed.
Physical Capability: Able to lift 35 lbs. and carry short distances up to 10 times per shift.
Personal Traits: Dependable, organized, detail-focused, and eager to contribute to a collaborative, productive team.
Adaptability: Willing to take on different tasks and flexible with work hours when needed.
Commitment: Ready to see long-term projects through and take pride in doing the job right.
Benefits
We believe in reinvesting in our people and providing comprehensive benefits, including:
Competitive salary and full-time status.
Earned Time Off (ETO) and Personal Time Off (PTO) programs.
7 paid company holidays annually.
401K plan with a 50% company match on up to 5% of deferrals.
Health Insurance options (PPO and HMO) with an HSA match.
Dental, Vision, and Life Insurance coverage.
Supplemental AFLAC insurance options.
Wellness bonus for completing an annual wellness exam.
Gym membership reimbursement.
Mileage/vehicle reimbursement.
Tuition and professional development reimbursement.
Professional membership reimbursement.
Company-provided smartphone and laptop.
About Lynch Group
The Lynch Group, selected as a Best Place to Work in Maine in 2024 and 2025, is a family-owned holding company managing several businesses in transportation, logistics, data management, and commercial real estate. Over 50 years, we’ve grown from a small, family-owned and run business into a diverse, multi-functional organization with 120 team members operating out of locations across Maine for customers throughout the U.S. and Eastern Canada. Guided by our DRIVE core values—Dependable, Resourceful, Innovative, Versatile, and Engaged—we are focused on building strong teams and delivering results for our customers and communities.