Legal Staff Assistant

LWCC is a Champion of Louisiana and proud to be headquartered in the state capital, Baton Rouge. As a model private mutual workers’ comp company, we are dedicated to excellence in execution from underwriting to compassionate care of injured workers. We are proud to partner with our agents and together deliver outstanding service to our policyholders and their workers. Louisiana Loyal, a movement we launched and continue to lead to celebrate and elevate Louisiana, drives us in pursuit of our purpose to help Louisiana thrive by bettering our state one business and one worker at a time. LWCC has been consistently recognized by industry leaders and named to the Ward’s 50® group of top-performing insurance companies, supporting our promise to provide safety, security, and stability to businesses in Louisiana.
Our company offers an excellent benefits package including health, dental, vision, life and disability insurance; a 401(k) savings plan; educational assistance; and an on-site fitness center. LWCC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, religion, sex, age, handicap, Vietnam era or disabled veteran status.
For more information on LWCC, its services, and its efforts to elevate Louisiana, please visit www.lwcc.com.

Overview
This position consists of technical computer input and retrieval support, including knowledge of the legal, collections-legal and claims department data base system (Lagniappe), Microsoft Office Products (Word, Excel and PowerPoint) and Amicus Attorney Software system.
Major Areas of Accountability

• Accepts, researches, and enters all new lawsuits in database system, completing all technical aspects of entering data into the legal screens and researching for conflicts.
• Closes all legal files in database system; completes all departmental procedures on closing the physical file including maintaining the open and closed file rooms and retrieving legal files from open and closed file storage.
• Enters and updates the plaintiff's attorney data in Lagniappe under the direction of the Legal Office Manager.
• Assists in processing of daily bills and invoices received for legal file expenses, i.e., subpoenaed records, court reports, online research charges, and courier expenses for proper file allocation.
• Assists with the verification, processing, and distribution of daily legal department check requests; processes all stop pays and voids for check cancelation forms, maintains office supplies and inputs all requests for supplies through Purchasing Management Software under the direction of the Legal Office Manager.
• Assists in compiling, maintaining and retrieving data for weekly and monthly reports (i.e., billable/nonbillable hourly reports, attorney activity reports, and/or any other pertinent legal information as needed and directed by the Legal Office Manager.
• Maintains scheduled meetings for conference room and law library on Outlook system for the department.
• Maintains the stocking of legal department copiers on a daily basis.
• Provides administrative/legal/clerical assistance to all staff within the legal department including but not limited to filing documents in legal files, making photocopies as requested for subpoena responses, discovery responses, exhibit submissions, and staff expense reports.
• Coordinates services with legal department and Express Courier for daily/weekly deliveries and filings with courts for legal and collection-litigation sections.
• Answers the main department telephone line; assists with sorting, opening, and date stamping in-coming mail, and receiving and distributing incoming faxes from fax machine and fax server.
• Types, edits/proofs general correspondence, memos, reports and documents in a professional, accurate, and timely manner under the direction of the Legal Office Manager.

Personality/Working Style

• Strong character
• Alignment with company values, mission, and vision
• Trustworthy and honest
• Decisive
• Curious and persistent
• Passion for innovation
• Willingness to learn
• Adaptive to changing (tolerance for ambiguity)
• Desire to collaborate to achieve corporate goals
• Time management skills
• Organizational skills
• Strong communicator
• Effective communication skills
• Empathetic listener and open-minded
• Commitment to accountability
• Ability to prioritize

Education and Experience

• High school diploma required
• At least 3 years of demonstrated data processing and word processing experience in an office setting. Data processing and word processing experience with an insurance, medical, or law office background preferred.
• Working knowledge of litigation process with emphasis in insurance defense preferred.
• Introduction to transcription is beneficial.
• Computer literate with working knowledge of word processing, data input and retrieval, and spreadsheet applications.
• Knowledge of Windows, Microsoft Word, Excel, and PowerPoint.

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