Contracts & Scheduling Coordinator

This role supports both contract administration and project scheduling efforts on complex construction projects, providing coordination across project teams, subcontractors, and project stakeholders.

Key Responsibilities

Contract Administration

• Assist with the preparation, issuance, and execution of subcontract agreements and purchase orders.
• Review subcontract documents for completeness and ensure all required supporting exhibits are included.
• Track execution status and maintain contract and procurement logs.
• Coordinate the collection and verification of subcontractor insurance certificates, bonds, and related documentation.
• Maintain electronic contract files and document control systems.
• Support the preparation and distribution of subcontract change orders.
• Assist project teams with contract-related correspondence, notifications, and documentation.

Project Scheduling

• Support the development of baseline project schedules during preconstruction and project startup phases.
• Assist with periodic schedule updates through collaboration with project teams and stakeholders.
• Generate look-ahead schedules and short-term planning reports.
• Help prepare schedule narratives and supporting schedule documentation.
• Assist with schedule impact analysis, change management, claims, and Time Impact Analyses (TIAs).
• Maintain scheduling records and project documentation.

Qualifications

• 4 years of experience in construction, project engineering, construction management, or a related field.
• Ability to interpret construction drawings, specifications, and develop scopes of work.
• Understanding of construction processes and federal contracting requirements.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and support several projects simultaneously.
• Proficiency with Microsoft Office, particularly Excel and Word.
• Experience with project scheduling software is preferred.
• Design-build project experience is a plus.