Personal & Executive Assistant

Personal & Executive Assistant to Business Owner & Family

Job Type: Full-Time

Schedule: Full-Time, with flexibility based on business and family needs

Location: Las Vegas, NV

Reports To: Business Owner/Executive

We are seeking an exceptional Personal & Executive Assistant to provide comprehensive professional, personal, family, household, and pet support to a busy business owner and family.

This is not a traditional desk-only administrative position.

This individual will serve as a trusted right hand, helping manage the many moving pieces of business, personal, household, family, and pet-related responsibilities. Duties may range from managing calendars, appointments, meetings, and travel to coordinating children’s schedules, organizing school documents, handling errands, managing personal appointments, and helping ensure household and pet responsibilities are handled properly.

The ideal candidate is highly organized, proactive, trustworthy, resourceful, discreet, dependable, and comfortable around animals.

Executive & Business Support:

• Manage the executive’s daily, weekly, and monthly calendar
• Schedule and coordinate meetings, appointments, conference calls, and business commitments
• Identify and prevent scheduling conflicts
• Maintain daily and weekly priority lists
• Provide reminders for meetings, deadlines, appointments, and important commitments
• Assist with email correspondence, phone calls, messages, and follow-ups as requested
• Coordinate business travel, including flights, hotels, transportation, reservations, and itineraries
• Prepare and organize documents, reports, spreadsheets, presentations, and meeting materials
• Maintain organized digital and physical files
• Assist with recruiting coordination and interview scheduling
• Coordinate company meetings, trainings, dinners, events, and special projects
• Communicate professionally with employees, vendors, business partners, clients, and service providers
• Track outstanding tasks and follow up with the appropriate individuals
• Help ensure deadlines and commitments are completed on time
• Assist with purchasing and ordering business supplies
• Handle confidential business information with discretion
• Assist with special projects and other executive-level administrative needs

Personal & Executive Assistant Responsibilities:

• Schedule doctor’s, dentist, wellness, and other personal appointments
• Maintain reminders for upcoming appointments and commitments
• Drop off and pick up dry cleaning
• Pick up prescriptions, packages, purchases, and other personal items
• Handle returns and exchanges
• Schedule personal services and reservations as requested
• Make restaurant reservations and coordinate personal outings
• Purchase personal items and gifts
• Coordinate birthdays, holidays, anniversaries, and special occasions
• Assist with personal travel arrangements and itineraries
• Organize personal paperwork and important documents
• Coordinate deliveries and pickups
• Run local errands
• Maintain personal to-do lists and follow up on outstanding items
• Assist with other reasonable day-to-day personal needs

Family & Children’s Coordination:

• Maintain and coordinate children’s schedules
• Organize school calendars and important school dates
• Organize school documents, forms, permission slips, and paperwork
• Track school deadlines and important communications
• Assist with completing and submitting routine school forms as directed
• Coordinate extracurricular activities, sports, lessons, practices, and events
• Keep track of children’s appointments
• Coordinate school supplies, uniforms, sports equipment, activity items, and other necessities
• Assist with transportation coordination and approved pickups/drop-offs when needed
• Maintain reminders for school events, picture days, activities, birthdays, and other important dates
• Assist with purchasing items needed for school, activities, travel, or family events
• Help prepare and organize children’s items for trips, activities, school, and events
• Coordinate family appointments and scheduling
• Assist with family travel planning and organization
• Help maintain an organized family calendar

Pet & Animal Care Responsibilities - The assistant will also help coordinate and manage routine responsibilities related to household pets and animals. Responsibilities may include:

• Schedule veterinary appointments, vaccinations, wellness visits, grooming, and other pet services
• Maintain reminders for upcoming veterinary appointments, medications, vaccinations, and preventative care
• Pick up pet medications, food, supplies, and other animal-related items
• Coordinate grooming appointments and transportation when needed
• Assist with feeding pets according to established instructions
• Refill water, food, and other basic pet necessities as needed
• Assist with walking dogs or coordinating dog walkers when necessary
• Help arrange pet sitting, boarding, or care during business and family travel
• Coordinate with veterinarians, groomers, trainers, boarding facilities, pet sitters, and other animal-care providers
• Maintain organized veterinary records and pet-related documents
• Keep track of pet licenses, vaccination records, microchip information, and other important records
• Order and restock food, treats, medications, grooming products, and other pet supplies
• Assist with transporting pets to approved appointments when needed
• Monitor routine pet-care needs and communicate anything requiring attention
• Help maintain organized pet areas, supplies, leashes, carriers, and other equipment
• Assist with reasonable day-to-day pet and animal responsibilities as requested

The ideal candidate is someone who is:

• Highly Organized — You naturally create structure and systems.
• Proactive — You anticipate what needs to happen instead of waiting for instructions.
• Trustworthy — You understand that you may have access to sensitive business and family information.
• Dependable — If you say something will be handled, it gets handled.
• Detail-Oriented — Small details matter in this position.
• Resourceful — When something changes or goes wrong, you look for solutions.
• Professional — You communicate and represent the executive appropriately.
• Flexible — You can adjust when schedules and priorities change.
• Comfortable Around Animals — You are willing and able to assist with routine pet-related needs.
• Calm Under Pressure — You can manage multiple responsibilities without becoming overwhelmed.
• Excellent at Follow-Through — You don’t just start tasks; you make sure they are completed.

Qualifications Desired:

• Previous experience as a Personal Assistant, Executive Assistant, Family Assistant, Household Manager, Office Manager, or similar role preferred
• Excellent organizational and time-management skills
• Strong written and verbal communication skills
• Exceptional attention to detail
• Ability to prioritize multiple responsibilities
• Ability to work independently with minimal supervision
• Strong judgment and problem-solving skills
• Comfortable handling both professional and personal responsibilities
• Comfortable assisting a family with children
• Comfortable around household pets and animals
• Proficient with email, calendars, Google Workspace, Microsoft Office, and general technology
• Valid driver’s license
• Reliable transportation
• Ability to run local errands throughout the workday
• Professional appearance and demeanor
• Strong references preferred

Confidentiality & Discretion - Confidentiality is a critical requirement of this position.

The assistant may have access to private information regarding the executive, family, children, household, pets, employees, schedules, business operations, finances, travel, and other sensitive matters.

All personal, family, household, pet, and business information must be treated with the highest level of professionalism and discretion.

How to Apply

Please submit your resume along with a brief introduction answering the following, and we will reach out to you!

Pay: $15.00 - $20.00 per hour

Expected hours: 25.0 – 40.0 per week

Work Location: In person

Salary : $15 - $20