Event Coordinator

Overview

Luxe Bites is seeking a reliable and detail focused Event Coordinator to execute on site event setups. This role is responsible for transforming prepared food from our kitchen into a finished grazing display at the client’s venue. The position requires practical organisation, punctuality, and composure under time pressure.

You are not cooking. You are executing presentation.

Core Responsibilities

• Arrive on time at venues and communicate with the kitchen team before departure
• Transport pre prepared food safely from the kitchen to the event location
• Assemble grazing tables using prepared items according to Luxe Bites standards
• Style tables using boards, risers, linens, props, florals, and signage
• Maintain consistency with brand presentation and cleanliness
• Adjust layout depending on table size, guest count, and environment
• Coordinate with venue staff when necessary
• Keep food safe and presentable during service period
• Pack down setup and return all equipment after the event
• Report damages, shortages, or client concerns immediately

Requirements

• Valid driver’s licence and reliable vehicle
• Ability to lift up to 40 lbs and stand for extended periods
• Strong attention to detail and visual awareness
• Calm and solution oriented mindset
• Ability to follow visual standards and instructions precisely
• Comfortable working independently at event locations

Preferred Qualities

• Background in catering, hospitality, events, or visual merchandising
• Basic understanding of food safety and hygiene
• An organised individual who values preparation over improvisation
• Someone who takes ownership of outcomes, not excuses

Compensation

• $25 per hour
• Mileage reimbursement for travel to and from events
• Flexible scheduling based on event calendar

Salary : $25