What are the responsibilities and job description for the Office Manager position at Lux 4 Biz?
We're Hiring: Office Manager – Keep Our Operations Running Like Clockwork!
Are you a natural problem-solver with top-tier organizational skills? Do you thrive in a fast-moving environment where no two days are the same? If you're ready to be the glue that holds a busy trades operation together, we want to meet you!
Why You’ll Love It Here:
✅ Respectful and tight-knit team
✅ Real responsibility and room to grow
✅ Competitive pay
✅ Benefits & paid time off
✅ Every day feels different—in a good way!
Position Overview
The Office Administrator plays a key role in supporting the day-to-day operations of the business by managing administrative tasks, coordinating schedules, assisting with job tracking, and providing excellent communication between office staff, field crews, and clients. A successful Office Administrator should have impeccable customer service skills for both internal and external customers, experience with a variety of office software (email, spreadsheets and trades industry databases), and be able to accurately handle administrative duties to ensure the smooth running of the office and help to improve company procedures.
Key Responsibilities
- Answer and direct phone calls, emails, and inquiries professionally.
- Schedule and coordinate appointments, site visits, and work orders.
- Maintain job files, permits, project documentation, and compliance records.
- Track and order office and field supplies and equipment.
- Assist with invoicing, data entry, and basic bookkeeping tasks.
- Prepare and submit reports, job logs, and time sheets.
- Support project managers and field supervisors with administrative needs.
- Maintain digital and paper filing systems.
- Communicate with vendors, subcontractors, and customers as needed.
- Ensure safety documentation and certifications are up to date.
Qualifications and Requirements
- Proven experience in an administrative leadership role, preferably in the trades or construction industry. Familiarity with construction or trade terminology is an asset.
- Proficiency in Google Workspace (Gmail, Docs, Sheets, Meet); familiarity with Jobber and Smartsheet is a plus.
- Excellent time management and prioritization expertise.
- Strong attention to detail and problem-solving abilities.
- Ability to diplomatically navigate demanding situations and requests.
- Outstanding written and verbal communication skills.
- Exceptional organizational and planning capabilities in a fast-paced environment.
- Creative mindset with the ability to suggest and implement improvements.
- Ability to manage multiple projects and meet deadlines.
- Excellent interpersonal skills with the ability to build relationships with coworkers and customers.
- Ability to work both independently and as part of a team.
- Creative and strategic thinking with a proactive approach to problem-solving.
Working Conditions
- Office-based position with standard working days and hours (Monday–Friday_7:30am to 4:00pm).
- Occasional travel to job sites or warehouses may be required.
- Fast-paced environment with shifting priorities.
What We Offer
- Competitive wages based on experience
- Opportunities for advancement and skill development
- Health and supplemental insurance benefits
- Paid time off and Holidays
- Ongoing training and certification programs
- A supportive work environment with a focus on safety and quality.
Salary : $25 - $28