What are the responsibilities and job description for the Administrative Assistant - Talent Acquisition position at Lutron Electronics?
Are you passionate about creating exceptional candidate experiences? Do you thrive in a fast-paced environment where organization and interpersonal skills make a real impact? If so, Lutron is looking for an Administrative Assistant - Talent Acquisition out of our World Headquarters in Coopersburg, PA to support our companywide recruitment efforts.
In this position, you will be at the heart of our Talent Acquisition operations, ensuring a seamless and high-touch experience for candidates, hiring managers, and interviewers. You'll play a crucial role in crafting smooth and personalized interview experiences, making sure every candidate leaves with a positive and lasting impression of Lutron.
Responsibilities
- Ensure challenging interview scheduling demands are met by working closely with recruiting team members and hiring managers throughout the organization
- Utilize software tools to coordinate interview logistics, manage interviewer capacity, and ensure alignment across all stakeholders.
- Oversee the distribution of scheduling responsibilities among team members - ensuring workload balance and seamless coordination to meet goals
- Handle travel arrangements for onsite interviews and candidate visits, proactively managing and adjusting plans as needed.
- Engage with candidates throughout their interview process, providing real-time support and ensuring a seamless experience.
- Maintain essential materials needed to support Talent Acquisition activities.
- Process and track invoices related to recruitment and hiring operations.
- Provide daily operational assistance - stepping in wherever needed to support the team’s success
- Support onboarding activities for new hires, ensuring a seamless transition.
- Enhance operational effectiveness by analyzing current processes, identifying opportunities for improvement and implementing changes to drive quality results
Qualifications
- Associates degree or Bachelors degree preferred; High School Diploma required
- Previous experience in recruitment coordination, talent acquisition, HR support, or administrative roles is preferred
- Experience coordinating calendars, travel logistics, meetings required
- Must be located within commutable distance of Coopersburg, PA to accommodate in-office schedule
- Fluent with Microsoft Office Suite and experience with a variety of software-based systems such as applicant tracking systems
Lutron Electronics’ position as the worldwide leader in innovative lighting control and shading solutions has enabled consistent, annual growth. Our company has cultivated a reputation of unsurpassed quality, a broad range of technologies and product offerings, and a strong commitment to servicing our worldwide customers. This has allowed the company to invest in developing new technologies and services, expand our technical capabilities and global presence, and to find and retain the best talent. Build your career with Lutron where you will enjoy competitive compensation and benefits while exploring many options for continued growth and education. Make a difference every day in our dynamic, people-centric, technology-driven organization. For more information, view our website at www.lutron.com.
Lutron Electronics is an Equal Opportunity - Affirmative Action - Employer. We welcome qualified, motivated applicants regardless of race, color, religion, sex, national origin, age, disability or genetics