What are the responsibilities and job description for the Administrative Assistant - Talent Development position at Lutron Electronics Co., Inc?
In this role, you will be a key member of our Talent Development team where your attention to detail, strong follow-through, and ability to juggle multiple priorities will be highly valued. We are looking for someone who thrives in a fast-paced, collaborative environment and brings a professional, polished presence to every interaction, whether you're engaging with employees, executives, or external partners. As a key point of contact for the function, you will play a central role in creating smooth, welcoming, and engaging experiences for participants in our development programs, so a high level of customer service and logistical know-how is essential.
If you enjoy being the go-to person who keeps things running seamlessly, we would love to connect with you.
- Provide front desk customer service for Lutron University, supporting participants, vendors, facilitators, and more.
- Maintain Lutron University’s global schedule of programs and classes.
- Coordinate daily logistics for both in-person and virtual learning events.
- Oversee the process of collecting, tracking, and reporting program attendance in the Workday Learning Management System.
- Maintain document control and ensure accuracy in Lutron University’s administrative
- Administer Lutron’s Education Assistance program, including processing employees’ invoices, and facilitating
- Process payments to vendors in a timely and accurate manner.
- Track departmental expenses and monitor spending against budget targets.
- Proactively identify and implement process improvement opportunities.
Executive Support for Talent Development (20%)
- Provide daily administrative support for the Vice President of Talent Development.
- Coordinate calendar appointments and scheduling needs.
- Arrange travel accommodations as needed.
- Prepare expense reports, purchase orders, and invoices with accuracy and timeliness.
- Build and maintain a strong network of resources to support the needs of Talent Development.
- Coordinate special events/requests for Talent Development.
- Serve as a point of contact for external consultants, vendors, and stakeholders.
- Education: Associates degree or Bachelors degree preferred; High School Diploma required
- Experience: 8 or more years of related, professional experience
- Exceptional organizational skills: Able to coordinate calendars, meetings, documents, and deadlines with precision; ensures nothing falls through the cracks through thoughtful prioritization and seamless execution.
- Tech-savvy: Proficient in tools such as MS Office, SharePoint, Workday, Miro, project management software, digital filing systems, and other productivity apps.
- Strong communication abilities: Serves as a clear, professional, and tactful liaison between Talent Development and internal teams, executives, external consultants, and vendors. Skilled in conveying complex ideas succinctly in both written and verbal formats.
- Adaptability and resilience: Comfortable navigating shifting priorities, last-minute changes, and unexpected challenges. Maintains composure under pressure and pivots quickly to find effective solutions.
- Proactive mindset: Anticipates needs, solves problems before they arise, and takes initiative to improve processes.
- Discretion and confidentiality: Trusted to handle sensitive information with integrity and professionalism.
Lutron Electronics’ position as the worldwide leader in innovative lighting control and shading solutions has enabled consistent, annual growth. Our company has cultivated a reputation for unsurpassed quality, a broad range of technologies and product offerings, and a strong commitment to servicing our customers worldwide. This has allowed the company to invest in developing new technologies and services, expand our technical capabilities and global presence, and to find and retain the best talent. Build your career with Lutron where you will enjoy competitive compensation and benefits while exploring many options for continued growth and education. Make a difference every day in our dynamic, people-centric, technology-driven organization. For more information, view our website at www.lutron.com
Lutron Electronics is an Equal Opportunity – Affirmative Action – Employer. We welcome qualified, motivated applicants regardless of race, color, religion, sex, national origin, age, disability or genetics.