Human Resources Coordinator

Job Summary: 

The Human Resources Coordinator serves as a key support role within the Human Resources (HR) department, acting as a single point of contact for HR operations and administrative processes. This position is responsible for maintaining accurate employee data, ensuring compliance, supporting payroll change workflows, and managing HR systems—primarily ADP Workforce Now. The HR Coordinator will work closely with the Senior HR Managers and broader HR team to ensure smooth execution of HR functions and uphold organizational standards. 

Scope of job:  

The Human Resources Coordinator role provides HR operational and administrative support to the human resource function, including record-keeping, file maintenance, and HRIS data entry (ADP Workforce NOW), compliance documentation, and auditing of offer letters and Payroll Change Notices (PCNs). The HR Coordinator will also assist with onboarding/offboarding, employee inquiries, HRIS updates, and other duties as assigned to ensure the integrity and efficiency of HR processes. This position handles confidential information and must maintain confidentiality, and professionalism. This position supports a team operating in multiple US time zones. This role offers exposure to all facets of HR and is an excellent stepping stone toward HR Generalist or Specialist positions. 

Duties/Responsibilities: 

• Serve as the primary point of contact for HR administrative support
• Maintain and update employee records in ADP Workforce Now; new-employee and term files
• Audit and process Payroll Change Notices (PCNs) for accuracy and policy compliance
• Ensure HR documentation meets legal and internal compliance standards
• Support onboarding and offboarding processes, including system updates and file creation; welcoming
• Assist with HR reporting, compliance tracking, and document retention
• Coordinate with talent acquisitions, payroll, and benefits teams to ensure accurate/timely employee data
• Maintain organized and secure HR files (digital and physical)
• Respond to internal HR inquiries and escalating issues as needed
• Support HR projects and initiatives as directed by the Senior HR Manager
• Set up and maintain various HR Metrics reporting: such as turnover, time to fill, employee engagement, etc.
• Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.
• Assists or prepares correspondence as requested.
• May require overtime as needed.
• Performs other duties as assigned.

Required Skills/Abilities:  

• Excellent verbal and written communication skills; bilingual Spanish/English is a plus. 
• Excellent interpersonal and conflict resolution skills.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to act with integrity, professionalism, and confidentiality.
• Knowledge of employment-related laws and regulations.
• Proficient with Microsoft Office Suite or related software.
• Proficiency with or the ability to quickly learn the HRIS and talent management systems. (ADP Workforce Now)
• Ability to function well in a high-paced and, at times, stressful environment.
• ADP Workforce Now; Core HRIS, Talent Acquisition, Payroll, and Time & Attendance experience preferred.

Education, Experience, and/or Certifications: 

• High school diploma or equivalent
• 2 years of experience in Human Resources or administrative support
• Proficiency in ADP Workforce Now or similar HRIS platforms
• Strong understanding of HR compliance and data management
• Preferred:
  • Associate or bachelor’s degree in human resources, Business Administration, or related field

• Experience with PCN workflows and payroll coordination
• Familiarity with employment law and HR best practices
• SHRM-CP or SHRM-SCP, or other HR certifications highly desired

Physical Requirements:  

• Prolonged periods sitting at a desk and working on a computer
• Ability to lift up to 15 pounds occasionally (e.g., file boxes)
• Manual dexterity for keyboarding and handling documents
• Visual acuity for reviewing detailed records and reports
• Must be able to access and navigate each department at the organization’s facilities. 
• Must be able to travel (auto and/or airplane) up to 10% of the time. (domestic, overnight travel)