What are the responsibilities and job description for the Office Administrator / Project Coordinator position at LTT Partners?
Job Summary
Office Administrator / Project Coordinator – Low Voltage Division
Location: In-Office (Bend, Oregon).
*This is not a Remote or Hybrid Position.*
Employment Type: Full-Time
About Us
LTT Partners is a business technology consulting and installation firm specializing in Physical Security, Wireless Infrastructure, Cloud Voice & Data, and Fleet Management solutions. We support commercial clients with scalable, reliable technology and operate as a fast-moving, process-driven organization.
The Role
We’re hiring an Office Administrator / Project Coordinator to support our Low Voltage installation division. This role partners closely with Project Managers to keep jobs moving by handling coordination, documentation, purchasing, and logistics. You’ll also support administrative and finance-related tasks for various divisions.
This is a high-ownership support role critical to execution, accuracy, and field success.
Key ResponsibilitiesProject Coordination (Low Voltage)
- Order project materials, supplies, and equipment from multiple vendors
- Track deliveries, backorders, and job-related purchases
- Coordinate hotel bookings, travel, and logistics for field crews
- Prepare and file permits and assist with inspection documentation
- Maintain project folders, job records, and supporting documentation
- Support Project Managers with job setup, closeout, and status tracking
Office & Administrative Support
- Assist with Accounts Payable and Accounts Receivable
- Perform basic functions in QuickBooks Online
- Maintain and analyze spreadsheets (Google Sheets / Excel)
- Input costs, purchase orders, and job data into internal systems
- Assist with certified payroll reporting for prevailing wage projects
- Manage Purchase Orders and vendor coordination
- Work comfortably within Mac-based tools and cloud software
What You’ll Bring
- 2 years of administrative or project coordination experience (construction or B2B preferred)
- Strong organizational skills with high attention to detail
- Proficiency with spreadsheets and basic financial math
- Familiarity with QuickBooks Online
- Ability to manage multiple priorities in a fast-paced environment
- Self-directed, dependable, and comfortable
- Clear communicator with a team-first mindset
Bonus Points
- Experience in low voltage, construction, or trade-based industries
- Permit processing or inspection coordination experience
- Exposure to project costing, job tracking, or commission reporting
- Bachelor’s degree
- Desire to grow into expanded responsibility and compensation
Why Join Us
- Learn the business: Gain hands-on exposure to operations, finance, and project execution
- Be trusted: This role has real ownership and impact on project success
- Move fast: We value efficiency, accountability, and continuous improvement
- Grow with us: Clear paths for increased responsibility as the company scales
Our Culture
- Detail-oriented
- Outcome-focused
- Process-driven and stable
- Supportive and collaborative
- Built for long-term growth
Equal Opportunity
LTT Partners is an equal opportunity employer. We value diversity, inclusion, and different perspectives, and we’re committed to building a workplace where everyone can succeed.
Job Type: Full-time
Pay: $50,000.00 - $57,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
Salary : $50,000 - $57,000