Executive Assistant

Logistics Specialties, Inc. (LSI) is an industry-leading government contracting and professional services firm specializing in supply chain management, logistics, business development, and economic development & social impact. For more than 50 years, LSI has partnered with federal, state, and local agencies, as well as private-sector organizations, to solve complex operational, economic, and mission-critical challenges.

LSI maintains corporate and regional offices in Layton, Utah; Washington, D.C.; and Sacramento, California, and is seeking a highly skilled Executive Assistant to the Chief Executive Officer to join our Corporate Headquarters in Layton, Utah. This role is designed for a seasoned professional who thrives in a fast-paced executive environment and brings strong judgment, technical aptitude, and organizational excellence to support the CEO and senior leadership team.

Job Summary

As the Executive Assistant to the CEO, this role provides high-level, professional administrative and operational support to the Chief Executive Officer and Executive Leadership Team. The Executive Assistant operates with strict professional boundaries, exercises exceptional judgment, and upholds the highest standards of confidentiality, ethics, and workplace conduct.

Job Responsibilities

Your daily tasks will encompass a wide range of responsibilities:

• Offering high-level administrative support to the CEO and as needed, her executive staff and senior leadership team, including, professional assistance with personal administrative matters.
• Exercise discretion while maintaining transparency with appropriate leadership and HR, particularly when handling sensitive or escalated matters.
• Organizing and managing executive calendars.
• Coordinating special events, conferences, or company-wide meetings.
• Handling sensitive and confidential information with the utmost discretion.
• Managing and maintaining office equipment and supplies.
• Assisting with the onboarding of new team members.
• Conducting research and preparing reports as needed.
• Liaising with other departments and external partners on behalf of the executives.
• Monitoring and responding to emails and correspondence.
• Managing and prioritizing tasks to ensure optimal time management for the COO.
• Assisting in the preparation of presentations and materials for meetings.
• Overseeing and coordinating the distribution of internal and external communications.
• Handling expense reports and financial documentation for the COO.
• Ensuring the office environment is organized and functional.
• Assisting with personal tasks and errands for the COO as required.
• Contributing to the overall efficiency and productivity of the executive team.
• Efficiently scheduling and attending meetings on behalf of the executives, taking meticulous notes, and recording minutes.
• Managing incoming communications and memos for senior staff, evaluating their significance, and summarizing or distributing the contents to the relevant team members.
• Being adaptable and ready to tackle additional duties as directed by the executives.
• Provide support as a backup for the Office Manager.

Required Skills/Abilities

Exceptional verbal and written communication skills, with the ability to communicate professionally across executive, board, and external audiences.

• Outstanding organizational and planning skills, with meticulous attention to detail and the ability to manage complex, competing priorities.
• Proven time management and prioritization skills, consistently meeting deadlines in a fast-paced, high-expectation environment.
• High degrees of professional judgment, discretion, and ethical decision-making. Models professional conduct, maintains clear boundaries, and escalates concerns appropriately.
• Strong technical proficiency, including advanced use of Microsoft Office (Outlook, Word, Excel, PowerPoint) and the ability to quickly learn and adopt new tools, platforms, and systems.
• Demonstrated experience preparing executive-level presentations, reports, and briefing materials, with a strong eye for clarity, formatting, and messaging.
• Expertise in executive calendar management, meeting planning, and logistics coordination, including multi-stakeholder scheduling and event support.
• Ability to handle sensitive and confidential information with discretion while maintaining appropriate transparency with leadership and HR.
• Strong problem-solving skills, with the ability to anticipate needs, think proactively, and operate independently with minimal supervision.
• Typing proficiency of 50 words per minute and comfort working across multiple systems simultaneously.

Education and Experience

• Bachelor’s degree in business administration, management, communications, or a related field preferred, or equivalent professional experience.
• Ten (10) or more years of progressively responsible experience supporting senior executives in a complex, fast-paced environment.
• Demonstrated experience working with executive leadership teams, handling sensitive and confidential information, and exercising sound professional judgment.
• Prior experience in a government contracting, professional services, or highly regulated environment is strongly preferred.