Procurement Specialist

Under the direction of the Manager of Procurement Services, the Procurement Specialist assists in managing and operating the Purchasing Department and Central Receiving. This position assists the University community in securing goods and services that represent the best value.  This individual will perform advanced administrative duties in direct support of the Purchasing department, including but not limited to, processing purchase orders, assisting in expediting invoicing and receipts of goods in services, performing reconciliation on monthly orders and tracking, and conducting large-scale bid projects The Procurement Specialist will also act as backup for the Manager of Purchasing and Central Receiving.

• Reconciles daily purchase order approval activity
• Review purchase orders, requisitions, bids, contracts, and other documents about purchasing to uphold all Purchasing policies.
• Approves all office supply orders from vendor purchasing systems (e.g Amazon/Staples).
• Assists in resolving issues regarding orders, vendor payments, and order cancellation/modification.
• Converts/Transmits purchase orders to vendors by email as required.
• Leads individual/departmental computer system training for the campus.
• Assists with policy/procedure group training 
• Manages campus-wide blanket order purchasing of University needsand processes Financial Affairs reports.
• Coordinates cancellation of purchase orders between issuing departments, Accounts Payable and Purchasing.
• Issues all correspondence, forms, credit applications, and bid quotation requests.
• Maintains bid files, contacts vendors, distributes quotation requests, and RFPs.
• Member of the Emergency Management team, Hurricane Preparedness team 
• Review processes within the Purchasing Department and recommend modifications to the Manager to increase efficiency.
• Orders office supplies for the department.
• Expedites accounts payable invoicing and central receiving orders
• Maintains all reconciliation Excel sheets (Daily PO log, Central Receiving, Open Purchase orders, and Monthly Total Reconciliation)
• Backs up the Purchasing/Receiving Clerk when unavailable
• Other duties as assigned

• Minimum High School Diploma, GED, or equivalent required.
• Minimum 2 years of accounting or purchasing experience. Higher education experience preferred
• Proficient in Microsoft Office suite
• Excellent communication skills (verbal and written)
• Strong customer service skills for building good relationships with customers and vendors

Preferred Qualifications: 

• Bachelor’s Degree in Business Administration or related field
• Experience in ERP system such as Colleague

PHYSICAL REQUIREMENTS:

• Physical ability to lift, move, and carry 20 pounds
• Ability to perform the essential functions of the position with or without reasonable accommodations