Administrative Assistant and Community Outreach Specialist

• POSITION DESCRIPTION
• HEALTHY FAMILIES ROCKLAND COUNTY (HFRC)
• ADMINISTRATIVE ASSISTANT/COMMUNITY OUTREACH COORDINATOR

Working together with its partners The Lower Hudson Valley Perinatal Network (LHVPN) advocates for and educates consumers and professionals about maternal, child and family health. LHVPN also mobilizes the community, to eliminate disparities, and improve the health of women, children and families in New York’s Lower Hudson Valley. The LHVPN is a program of the Children of the Health and Research Foundation.

Reports to: Healthy Families Rockland County Program Manager

Languages Preferred: English/Spanish/Haitian Creole

Position Summary:

The Administrative Assistant/Community Outreach Coordinator provides administrative, operational, recruitment, referral, community outreach, and program support to Healthy Families Rockland County (HFRC). Reporting to the HFRC Program Manager, the position supports daily program operations, maintains organized records and confidentiality, coordinates referrals and assigned administrative tasks, assists with reporting and program supplies, and supports community outreach activities and partnerships to increase awareness, referrals, enrollment, and participant engagement.

Essential Duties and Responsibilities

Recruitment & Onboarding: Review Indeed for potential candidates; assist with initial vetting and scheduling; support hiring and onboarding paperwork; maintain confidential staff HR files; prepare staff IDs, T-shirts, uniforms, and related materials.

Referrals: Assist with receiving and processing referrals; contact referral sources/families as directed to introduce the program; complete referral forms; submit/upload referral documentation; track and follow up on outstanding information.

Office Operations & Supplies: Order office/program supplies as approved; maintain inventory; organize program materials; manage administrative organization and inventory of the program storage unit.

Reporting & Compliance: Assist with quarterly, and annual reports; compile documentation for HFNY/OCFS reporting and site visits; maintain tracking logs and follow-up deadlines assigned by the Program Manager as needed.

Policies & Records: Maintain the program policy binder with current policies and procedures; maintain organized administrative records and protect confidential information.

Community Outreach: Assist with outreach events and communication with referral sources and community partners; maintain outreach spreadsheets/tracking logs; assist with MOUs; coordinate presenters and related scheduling.

CVE & Program Events: Assist with CVE flyers, PowerPoint presentations, event materials, presenter communication and follow-up.

Assist with other program tasks as needed.

Qualifications

• Some college degree and administrative/office experience preferred.
• Strong organizational, communication, time-management, and attention-to-detail skills.
• Ability to maintain confidentiality and manage multiple priorities.
• Proficiency with Google Workspace, Microsoft Office, email, spreadsheets, and electronic records.
• Experience in human services, nonprofit, healthcare, family services, or community-based programs preferred.

Skills:

• Strong ability to engage, network, and present to individuals and groups.
• Organized with excellent verbal, written, and presentation communication skills.
• Culturally sensitive and committed to health equity and reducing health disparities.
• Proficient with computers, including word processing, spreadsheets, and databases.
• Self-motivated, solution-oriented, and effective working independently or collaboratively.
• Must be comfortable in speaking to both large and small groups of consumers, health and human service providers, educators, and business leaders.

Other Conditions of Employment

• A valid driver’s license and reliable personal transportation is necessary to fulfill job requirements.
• Willingness to travel in and out of Rockland County when conducting home visits.
• Must have schedule flexibility to include occasional early morning, evening or weekend meetings/activities.
• Potential exposure to a variety of childhood and adult diseases and illnesses.
• State travel may be required for training and state meetings with overnight stay.
• Ability to meet the following physical requirements with or without reasonable accommodation.
• Walk, bend, kneel, and reach
• Lift 20 – 30 pounds
• Conduct both outdoor and indoor activities, in both warm and cold temperatures.

Pay: $30.21 per hour

Expected hours: 35.0 per week

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Vision insurance

Work Location: Hybrid remote in Spring Valley, NY 10977

Salary : $30