Part-Time Bookkeeper

Lowcountry Preparatory School is an independent school that fosters the ideal learning environment by cultivating meaningful connections, providing enriching experiences and prioritizing a secure and supportive school culture. Each student is engaged through our broad array of programs as we prepare students to be confident leaders, critical thinkers, and responsible decision makers. We have approximately 150 students from 3K through 12 grade and are located on the beautiful Hammock Coast in Pawleys Island, South Carolina.

Schedule: Approximately 20 hours per weekCompensation: $30 per hour

Reports to: Head of School/ Finance Committee

Position Summary

Lowcountry Preparatory School is seeking an experienced, detail-oriented Part-Time Bookkeeper/Accounting Specialist to manage the School’s day-to-day accounting functions and maintain accurate, timely financial records. This position will work closely with school leadership and the Finance Committee to ensure strong financial organization, transparency, and reporting.

The ideal candidate is dependable, highly organized, comfortable working independently, and experienced in bookkeeping, reconciliations, financial reporting, and accounts receivable/payable. Experience with school or nonprofit accounting is preferred.

Schedule & Work Arrangement

Approximately 20 hours per week at $30 per hour. This is a hybrid position, with the majority of bookkeeping responsibilities able to be completed remotely. The Bookkeeper will be expected to work on campus approximately twice per week to process and reconcile deposits, collect and review financial documentation, coordinate with school administration, and address other in-person accounting needs.

The remaining hours may be completed remotely, with flexibility in scheduling provided that financial deadlines and reporting requirements are consistently met. The Bookkeeper will also participate in monthly Finance Committee meetings, particularly during the transition period.

Primary Responsibilities

Maintain accurate general ledger and accounting records and assist with monthly and year-end closing.

• Manage accounts payable, including vendor invoices, expense coding, payment preparation, vendor records, and W-9/1099 documentation.
• Manage accounts receivable and tuition accounting, including recording tuition and fees, payments, financial aid adjustments, outstanding balances, and tuition aging.
• Reconcile tuition management records with the general ledger and identify discrepancies.
• Record cash, check, and electronic receipts and maintain appropriate deposit documentation.
• Complete monthly bank and credit-card reconciliations and maintain supporting documentation.
• Record routine journal entries and maintain accounting schedules.
• Support payroll processing and reconciliation, including recording payroll transactions in the general ledger.
• Maintain organized financial documentation and assist the School and independent CPA with year-end accounting needs.
• Maintain the School’s accounting records and general ledger in QuickBooks, ensuring transactions are accurately recorded, categorized, reconciled, and supported by appropriate documentation.

Monthly Financial Reporting

Prepare a monthly financial reporting package for school leadership and the Finance Committee that provides a clear picture of the School’s financial position, including:

• Year-to-date financial statements, including Statement of Activities/P&L and Balance Sheet
• Budget-to-actual reporting with significant variances identified
• Monthly transaction/activity reporting
• Accounts receivable and delinquent tuition/aging reports
• Accounts payable and outstanding obligations
• Current cash position
• Cash-flow outlook/forecast
• Tuition revenue reconciliation, including amounts billed, collected, outstanding, and financial aid/discounts
• Payroll and benefits summary compared with budget
• Brief explanations of significant financial variances, unusual activity, or areas requiring attention

The Bookkeeper will participate in monthly Finance Committee meetings, particularly during the initial transition period, to review financial reports, answer accounting-related questions, and assist with establishing a consistent monthly reporting process.

Qualifications

• Demonstrated bookkeeping or accounting experience
• Proficiency with QuickBooks required
• Strong knowledge of accounts payable, accounts receivable, general ledger accounting, and reconciliations
• Proficiency with accounting and financial software
• Strong organizational skills and attention to detail
• Ability to maintain strict confidentiality
• Ability to work independently, meet monthly reporting deadlines, and communicate financial information clearly
• Payroll experience preferred
• School or nonprofit accounting experience strongly preferred
• Associate’s or bachelor’s degree in accounting, business, or a related field preferred; equivalent relevant experience will be considered

This position is responsible for maintaining accurate and complete accounting records and providing timely financial information. Financial policy, budgeting decisions, compensation decisions, material expenditures, and other significant financial approvals remain subject to Head of School and Board/Finance Committee oversight.

Pay: From $30.00 per hour

Expected hours: 20.0 per week

Work Location: Hybrid remote in Pawleys Island, SC 29585

Salary : $30