Administrative Coordinator

Job Overview
The Administrative Coordinator for the Sun-Walking Fellowship at Louisville Seminary plays a vital role in supporting the smooth operation of the program. This part-time position involves managing communication with clients and stakeholders, handling administrative tasks, and utilizing various productivity and office software. The coordinator will report directly to the Project Director for the Sun-Walking Fellowship, contributing to the organization’s mission by ensuring efficient administrative processes and effective communication.

Responsibilities

• General
• Prepare, distribute, document, and file correspondence.
• Maintain databases of participants, applicants, vendors, artists, and collaborators.
• Receive and direct telephone callers.
• Maintain and track budgets and process billing and payments
• Maintain a planning calendar for the Project Director and Assistant Director.
• Schedule and coordinate meetings with seminary offices and project participants.

Event Support

• Coordinate and communicate with other offices, supervisors, committees, and other seminary personal responsible for events, including assisting Project Director and Artistic Coordinator with pre-event planning, calendaring, budgeting, and logistics.
• Reserve all necessary facilities for the events, including rooming for guests, speakers, participants, as well as event locations.
• Serve as logistical point-person for speakers, guests, and participants.
• Assist participants with transportation arrangements.
• Arrange necessary catering and A/V needs.
• Handle and track registration for events.
• Prepare packets, name tags, tent cards, etc.
• Work closely with Project Director and Artistic Coordinator and the Communications Office regarding marketing, printed materials, and the Sun-Walking Fellowship website.
• Obtain and supervise volunteers for events.
• Be on-site for events, which will include evenings and weekends.
• Help to track evaluations and feedback.

Requirements

• At least 3 years administrative assistant experience. Every 30 hours of college work or additional related education may be substituted for one year of experience.
• High school diploma and two years college or business school or equivalent.
• Proficiency in basic office management operations.
• Proficiency with Microsoft Office or like suite software, particularly Excel and Word.
• Proficiency with programs like CANVA, Adobe Suite Software, and Microsoft OneDrive and Teams and/or Google Drive.
• Ability to handle a large volume and a great variety of work in an accurate and timely manner and be receptive to changing responsibilities and new challenges.
• Excellent interpersonal and communication skills.
• Ability to work independently, to be detail-oriented, and accurate.
• Ability to appropriately handle confidential information and material.

Pay: $25.00 per hour

Expected hours: No more than 20.0 per week

Work Location: Hybrid remote in Louisville, KY 40205

Salary : $25