Administrative Services & Communications Coordinator

About Kentucky Municipal Energy Agency

The Kentucky Municipal Energy Agency (KYMEA) is a joint-public agency dedicated to serving the energy needs of municipal electric utilities across the Commonwealth of Kentucky. Founded to deliver reliable, affordable, and sustainable power, KYMEA provides wholesale power supply, energy market services, and operational support to its member communities.

Our portfolio includes diverse generation resources—from renewable energy projects to traditional power facilities—ensuring resiliency and long-term stability for the communities we serve. At KYMEA, we value collaboration, innovation, and integrity. We are proud to support local growth, provide meaningful career opportunities, and play a vital role in energizing Kentucky’s communities.

As part of a growing organization, we are seeking a detail-oriented and versatile professional to join our team.

About the role

The Administrative Services & Communications Coordinator provides essential support to the agency’s leadership, board of directors, and member communities. This role blends high-level administrative support with communications and event coordination, ensuring seamless operations and effective engagement with stakeholders.

• Provide executive and board support, including agendas, packets, meeting logistics, and recordkeeping.
• Serve as administrator of the board portal.
• Coordinate member events, public meetings, and agency functions (registrations, materials, logistics).
• Draft, format, and proof communications (emails, newsletters, social posts, publications, media notices).
• Assist in creating and maintaining marketing materials, videos, and social media content.
• Manage agency calendars, travel, vendor communications, and office operations.
• Maintain mailing lists, directories, and records of board policies.
• Provide administrative support to staff and leadership, including scheduling meetings, preparing materials, and assisting with daily office needs.
• Answer and direct phone calls, emails, and general inquiries in a professional and timely manner.
• Greet visitors, vendors, and guests and assist with meeting or office logistics.
• Prepare, edit, copy, scan, file, and distribute documents, correspondence, forms, reports, and other materials.

Qualifications

• Associate degree (or equivalent) in Business, Communications, or related field.
• 3 years of experience in administrative support or communications coordination (public sector or nonprofit preferred).
• Proficiency in Microsoft 365 (Word, Excel, PowerPoint, Outlook). Experience with Canva, Adobe Creative Cloud, or similar design tools preferred.
• Strong organizational, writing, and interpersonal skills; ability to handle confidential matters with discretion.
• Strict attention to detail, highly organized, and efficient
• Strong communication skills

This is an exempt salaried position offering a range of $47,372– $68,766 annually, based on experience and qualifications.

Administration Department, Louisville, KY