What are the responsibilities and job description for the Senior Program Manager position at Louisville Metro Government?
THIS IS NOT A REMOTE/WORK FROM HOME POSITION
Summary Objective
The purpose of this position is to evaluate, assess, and supervise federal, state, and local grants management. Write policies, set measures and metrics, and engage in the evaluation of the effectiveness of grant programming.
This class works under administrative supervision, developing and implementing programs within organizational policies and reports major activities to executive level administrators through conferences and reports.
Essential Functions
The essential functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.
Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.
Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.
Louisville Metro Government is an Equal Opportunity Employer. ADA requires the Louisville Metro Government to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.
STANDARD CLAUSES
May be required to work nights, weekends, holidays and emergencies (man-made or natural) to meet the business needs of Louisville Metro Government.
This job description is not designed to cover or contain a comprehensive listing of essential functions and responsibilities that are required of an employee for this job. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.
Essential Safety Functions
It is the responsibility of each employee to comply with established policies, procedures and safe work practices. Each employee must follow safety training and instructions provided by their supervisor. Each employee must also properly wear and maintain all personal protective equipment required for their job. Finally, each employee must immediately report any unsafe work practices or unsafe conditions as well as any on-the-job injury or illnesses.
Every manager/supervisor is responsible for enforcing all safety rules and regulations. In addition, they are responsible for ensuring that a safe work environment is maintained, safe work practices are followed and employees are properly trained.
Summary Objective
The purpose of this position is to evaluate, assess, and supervise federal, state, and local grants management. Write policies, set measures and metrics, and engage in the evaluation of the effectiveness of grant programming.
This class works under administrative supervision, developing and implementing programs within organizational policies and reports major activities to executive level administrators through conferences and reports.
Essential Functions
The essential functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.
- Supervises, directs, and evaluates assigned staff, processing employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals.
- Coordinates, assigns and reviews work and establishes work schedules; maintains standards; monitors status of work in progress; inspects completed work assignments; answers questions; gives advice and direction as needed.
- Reviews and masters federal and state laws and regulations that govern our funding streams and programmatic efforts
- Provides technical assistance and instruction to contractors, service providers and the community concerning programs and services and to solve problems.
- Conducts research on other workforce programs across the country to benchmark Metro efforts against the nation’s best and to help design cutting-edge, effective programs.
- Manages the development of relationships with contractors, evaluation and monitoring of the delivery of service, providing advice and consultation to increase performance and implementation of contract modifications.
- Reviews requests for services, bid specifications, scoring criteria for bid evaluations and coordinates bid selection.
- Designs programmatic initiatives that can be accomplished through the work of contractors.
- Drafts Requests for Proposals (RFPs) and reviews criteria that will articulate what is desired.
- Guides the Board in the selection of contractors, and drafts and negotiates contracts with chosen contractors that will maximize the chance of achieving those goals.
- Designs and monitors key performance metrics for contractors to maintain a “continuous improvement” approach to their work, and initiates corrective action procedures if contractor performance consistently fails to meet pre-established benchmarks.
- Conceives, drafts and submits grant proposals for new funding to federal, state, city and philanthropic sources to launch new efforts or expand existing ones that are consistent with the broad goals laid out by the Board.
- Prepares grant funding reports and budgets, and monitors expenditures for compliance with local, legislative, and funder guidelines.
- Reviews, negotiates, and prepares MOUs and Resource Sharing Agreements with state partners, as well as with required partners and others who wish to partner with our system.
- Represents organization to state agencies and other public and private funding sources and communicates with representatives on program implementation, funding options, laws and regulations that govern specific program / other issues as appropriate.
- Represents the organization to the public to coordinate, explain and discuss programs and services.
- Performs related work as assigned.
- Master’s Degree in Human Services, Public Administration, Financial Management or related discipline.
- Five (5) years of workforce programs, contract/grant management or related experience or an equivalent combination of education, training and experience.
- Must possess and maintain a valid state driver’s license with an acceptable driving history.
Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.
- Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.
Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.
- None.
Louisville Metro Government is an Equal Opportunity Employer. ADA requires the Louisville Metro Government to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.
STANDARD CLAUSES
May be required to work nights, weekends, holidays and emergencies (man-made or natural) to meet the business needs of Louisville Metro Government.
This job description is not designed to cover or contain a comprehensive listing of essential functions and responsibilities that are required of an employee for this job. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.
Essential Safety Functions
It is the responsibility of each employee to comply with established policies, procedures and safe work practices. Each employee must follow safety training and instructions provided by their supervisor. Each employee must also properly wear and maintain all personal protective equipment required for their job. Finally, each employee must immediately report any unsafe work practices or unsafe conditions as well as any on-the-job injury or illnesses.
Every manager/supervisor is responsible for enforcing all safety rules and regulations. In addition, they are responsible for ensuring that a safe work environment is maintained, safe work practices are followed and employees are properly trained.