What are the responsibilities and job description for the Procurement Specialist position at Louisville Metro Government?
Summary Objective
The purpose of this position is to process requisitions, quotes, purchase orders, non-competitive and maintenance/support contracts. Duties include market research to validate requests, use the bidding platform to obtain quotes, submit contract requests to Metro Council as requires, manage surplus property, and disposition, and assist in training departments.
This class works under general supervision, independently developing work methods and sequences.
Essential Functions
The essential functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.
Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.
Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.
Louisville Metro Government is an Equal Opportunity Employer. ADA requires the Louisville Metro Government to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.
STANDARD CLAUSES
May be required to work nights, weekends, holidays and emergencies (man-made or natural) to meet the business needs of Louisville Metro Government.
This job description is not designed to cover or contain a comprehensive listing of essential functions and responsibilities that are required of an employee for this job. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.
Essential Safety Functions
It is the responsibility of each employee to comply with established policies, procedures and safe work practices. Each employee must follow safety training and instructions provided by their supervisor. Each employee must also properly wear and maintain all personal protective equipment required for their job. Finally, each employee must immediately report any unsafe work practices or unsafe conditions as well as any on-the-job injury or illnesses.
Every manager/supervisor is responsible for enforcing all safety rules and regulations. In addition, they are responsible for ensuring that a safe work environment is maintained, safe work practices are followed and employees are properly trained.
The purpose of this position is to process requisitions, quotes, purchase orders, non-competitive and maintenance/support contracts. Duties include market research to validate requests, use the bidding platform to obtain quotes, submit contract requests to Metro Council as requires, manage surplus property, and disposition, and assist in training departments.
This class works under general supervision, independently developing work methods and sequences.
Essential Functions
The essential functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.
- Reviews and corrects purchase requisitions in conformance with policies and procedures.
- Contacts vendors, obtains price quotes, orders needed items from vendors with the lowest price and meet specifications, and explains public procurement procedures to the departments.
- Prepares invitations to suppliers to quote for equipment, supplies, products, or services.
- Requests and reviews maintenance agreements.
- Collects statistical data, prepares, and submits reports on department activity and operations, completes special projects, and prepares correspondence to vendors and departments.
- Reviews requests for non-competitive contracts and recommendation for approval. Validates justification for approval.
- Reaches out to suppliers to obtain needed compliances.
- Assists Department/Agency with following Procurement Policies and Procedures both in person and virtually.
- Assists Department/Agency with Non-Competitive Contract Requests that need to go to Metro Council to be entered into Prime Gov.
- Assists AP with requisition changes.
- Participates in procurement quarterly meetings with assigned Departments/Agencies.
- Reviews and validates Corporative Contracts for utilization by Metro Departments.
- Fulfills Open Records requests for procurement records.
- Assists suppliers with registering into the bid platform and answer any questions. Provides technical support for suppliers seeking to do business with Metro.
- Coordinates all Surplus Property auctions and disposition of assets and collection of funds.
- Coordinates the drafting and compliance of contracts with Metro Council procedures.
- Performs related work as assigned.
- Bachelor’s Degree in Finance, Business or Public Administration or related discipline.
- One (1) year of equipment, supplies, services or commodities purchasing or buying experience or an equivalent combination of education, training and experience.
- None.
Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.
- Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.
Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.
- None.
Louisville Metro Government is an Equal Opportunity Employer. ADA requires the Louisville Metro Government to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.
STANDARD CLAUSES
May be required to work nights, weekends, holidays and emergencies (man-made or natural) to meet the business needs of Louisville Metro Government.
This job description is not designed to cover or contain a comprehensive listing of essential functions and responsibilities that are required of an employee for this job. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.
Essential Safety Functions
It is the responsibility of each employee to comply with established policies, procedures and safe work practices. Each employee must follow safety training and instructions provided by their supervisor. Each employee must also properly wear and maintain all personal protective equipment required for their job. Finally, each employee must immediately report any unsafe work practices or unsafe conditions as well as any on-the-job injury or illnesses.
Every manager/supervisor is responsible for enforcing all safety rules and regulations. In addition, they are responsible for ensuring that a safe work environment is maintained, safe work practices are followed and employees are properly trained.