What are the responsibilities and job description for the Executive Administrator position at Louisville Metro Government?
The purpose of this position is to manage administrative support services including budget, grant applications, personnel, public information, regulatory compliance, strategic plan, staff development and training and other operational activities of assigned department.
This class works under administrative supervision, developing and implementing programs within organizational policies and reports major activities to executive level administrators through conferences and reports.
ESSENTIAL FUNCTIONS
The essential functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.
Supervises, directs, and evaluates assigned staff, processing employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals.
Coordinates, assigns and reviews work and establishes work schedules; maintains standards; monitors status of work in progress; inspects completed work assignments; answers questions; gives advice and direction as needed.
Directs administrative support operations, assists in resolving personnel and operational issues, consults with management on long-range plans and coordinates new programs and services.
Evaluates workflow processes, establishes priorities and delegates work assignments to achieve goals and objectives.
Interprets, explains and enforces regulations, policies and procedures.
Coordinates activities with other departments and external agencies to achieve maximum utilization of personnel and equipment.
Represents the department to the public to coordinate, explain and discuss programs and services.
Assists in budget preparation, controls expenditures and prepares and submits grant applications for programs and services.
Determines staff development and training needs and coordinates program scheduling to address the needs.
Directs the research and data collection with staff and prepares reports on programs.
Coordinates with staff the preparation of presentations, speeches and other correspondence, and reviews information before dissemination to the public.
Assists in the scheduling of the department director’s meetings with local, state, federal and international agencies and officials.
Prepares reports and correspondence, completes special projects, and maintains records and files.
Performs related work as assigned.
MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS
Bachelor’s Degree in Business or Public Administration or related discipline.
Four (4) years of business, health care, education, marketing or public relations administration experience to include two (2) years of management experience.
EQUIVALENCY STATEMENT:
- An equivalent combination of education and experience may be substituted, but must include two (2) years of management experience.
OTHER MINIMUM REQUIREMENTS
Must possess and maintain a valid state driver’s license with an acceptable driving history.
POLICE
Must be of good moral character, with no criminal or felony record inconsistent with the provisions of this paragraph. Unacceptable will be persons who have been convicted of a felony, or who have any criminal action pending against them.
Misdemeanor convictions will be considered on an individual basis. An applicant may be disqualified for multiple misdemeanors, an unacceptable criminal record, or multiple traffic violations.
Applicants who have illegally bought or used marijuana, including medicinal cannabis, within six months of application will be disqualified.
Applicants who have illegally sold marijuana, including medicinal cannabis, within one year of application will be disqualified.
Applicants who have illegally bought, sold, or used any controlled substance or narcotic drug, other than marijuana, without a prescription within six years of application will be disqualified.
Must submit to a pre-employment drug screening.
Must submit to fingerprinting for criminal history check.
Must submit to a pre-employment polygraph test.
METRO TECHNOLOGY SERVICES:
Must submit to fingerprinting for criminal history check.
Must complete the annual security awareness training.
PHYSICAL DEMANDS
Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.
Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.
UNAVOIDABLE HAZARDS (WORK ENVIRONMENT)
Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.
None.
AMERICANS WITH DISABILITIES ACT COMPLIANCE
Louisville Metro Government is an Equal Opportunity Employer. ADA requires the Louisville Metro Government to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.
STANDARD CLAUSES
May be required to work nights, weekends, holidays and emergencies (man-made or natural) to meet the business needs of Louisville Metro Government.
This job description is not designed to cover or contain a comprehensive listing of essential functions and responsibilities that are required of an employee for this job. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.
ESSENTIAL SAFETY FUNCTIONS
It is the responsibility of each employee to comply with established policies, procedures and safe work practices. Each employee must follow safety training and instructions provided by their supervisor. Each employee must also properly wear and maintain all personal protective equipment required for their job. Finally, each employee must immediately report any unsafe work practices or unsafe conditions as well as any on-the-job injury or illnesses.
Every manager/supervisor is responsible for enforcing all safety rules and regulations. In addition, they are responsible for ensuring that a safe work environment is maintained, safe work practices are followed and employees are properly trained.