What are the responsibilities and job description for the Scholarship Coordinator position at Louisiana State University?
About Us:
Louisiana State University of Alexandria is a publicly supported institution that provides undergraduate level college education to the citizens of Central Louisiana. The university is a unit of the LSU System and operates under the auspices of the Louisiana Board of Regents. LSUA is located in Rapides Parish.
All Job Postings will close at 12:01a.m. CST (1:01a.m. EST) on the specified Closing Date (if designated).
If you close the browser or exit your application prior to submitting, the application progress will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.
Job Posting Title:
Scholarship CoordinatorPosition Type:
Department:
Work Location:
Pay Grade:
Job Description:
PURPOSE:
A Scholarship Coordinator position has been established for the purpose(s) of overseeing the various scholarship programs and opportunities available to the student body. The primary responsibility of this position will be to manage and review all student scholarship applications to determine eligibility, as well as to manage and maintain the awarding of all institutional, state, and external scholarships. This position will also be responsible for the recruitment of additional scholarship opportunities through community outreach, as well as the maintenance and awarding of employer-paid letters of credit.
RESPONSIBILITIES:
- Serve as an informational resource to current and potential students regarding policies and procedures involved in applying for scholarships/awards; provide counseling regarding the financial aid application process and the requirements necessary to maintain financial assistance.
- Develop and update departmental procedures and recommend necessary changes to related university standard practices.
- Monitor scholarship programs to propose changes to and/or implementation of scholarship policies and procedures; participate and assist in developing and monitoring scholarship budgets, including awarding and reconciling of student accounts.
- Collaborate with internal departments, affiliates, and service providers to forward college initiatives and determine program needs.
- Coordinate scholarship program quality reviews and other continuous improvement efforts.
- Ensure weekly review of TOPS roster to determine eligibility and award qualified students; process all invoicing and reconciliation of state funds, and submit semesterly grading reports to TOPS.
- Establish and develop a strong working relationship with the LSUA Education Department to identify eligible recipients of the LA Geaux Teach Scholarship; process all awards, invoices, and reconciliations associated with the LA Geaux Teach Scholarship Program.
- Act as the key point of contact and liaison between the LSUA Foundation and the Financial Aid Department to identify eligible recipients of all LSUA Foundation scholarships.
- Ensure semesterly review of all LSUA Foundation scholarship applications and qualifications.
- Provide notification to all recipients ofLSUA Foundation scholarships; including award amounts and retention requirements.
- Ensure yearly review of retention requirements for all institutional scholarships to determine that awards are current and appropriate for reporting.
- Develop and maintain ongoing relationships by initiating and responding to individual donors, corporations and businesses, community organizations, and private foundations when renewing or securing new scholarship gifts; award all scholarships received from private sources.
- Support the scholarship committee in determining student eligibility for LSUA Foundation scholarships.
- Prepare and maintain accurate records and documentation on all student scholarships awarded within a five-year minimum time frame from the last date of attendance.
- Ensure that all scholarship/award processes are in compliance with regard to both federal and state regulations and requirements; establish a vast understanding of policies in regards to university-related financial assistance programs
REQUIRED QUALIFICATIONS:
-
Bachelor's degree required; minimum of three (3) years' experience in business or related field.
- Prior experience in financial aid and/or award processing preferred.
- Applicants must demonstrate a strong customer service perspective; demonstrating flexibility and approachability.
- Excellent interpersonal, organizational, written, and verbal communication skills are essential requirements.
- Applicants must have a proactive approach in assessing and meeting the scholarship needs of the student body.
OFFICE HOURS: Eight (8) hours per day, Monday–Friday, 40 hours per week. Additional hours worked as needed.
Additional Job Description:
Competencies:
None
Special Instructions:
Application Instructions:Please attach a Resume/CV, a cover letter, 3 references and unofficial transcripts. Official transcripts will be required upon hire.
Posting Date:
Closing Date (Open Until Filled if No Date Specified):
Additional Position Information:
Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.
Benefits - LSUA offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!
Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University’s partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.
Essential Position (Y/N):
LSUA is an Equal Opportunity Employer.
HCM Contact Information:
Questions or concerns can be directed to the LSU Human Resources Management Office at 318-473-6401 or emailed hrm@lsua.edu
