What are the responsibilities and job description for the Contract & Procurement Administrator position at Louis Ptak Construction, Inc.?
Louis Ptak Construction has a perfect opportunity for you.
Louis Ptak Construction has been building exceptional high-end custom residential projects throughout California since 1998 as a General Contractor and Carpentry Subcontractor. We are known for detailed craftsmanship, thoughtful project execution, and long-standing relationships with owners, architects, designers, subcontractors, and vendors. Our portfolio includes some of California’s largest and most well-known private residential estates. Our commitment to excellence and collaborative work environment make us a sought-after employer in the construction sector.
We are looking for our first Contract & Procurement Administrator, who is highly organized and will help strengthen our contracting, purchasing, vendor management, and compliance processes across the company. This role is key to helping Louis Ptak's finance team strengthen controls, reduce contractual risk, improve purchasing consistency, and create a cleaner, more scalable process for subcontractors, vendors, owners, and project teams.
What You Get To Own
Louis Ptak Construction has been building exceptional high-end custom residential projects throughout California since 1998 as a General Contractor and Carpentry Subcontractor. We are known for detailed craftsmanship, thoughtful project execution, and long-standing relationships with owners, architects, designers, subcontractors, and vendors. Our portfolio includes some of California’s largest and most well-known private residential estates. Our commitment to excellence and collaborative work environment make us a sought-after employer in the construction sector.
We are looking for our first Contract & Procurement Administrator, who is highly organized and will help strengthen our contracting, purchasing, vendor management, and compliance processes across the company. This role is key to helping Louis Ptak's finance team strengthen controls, reduce contractual risk, improve purchasing consistency, and create a cleaner, more scalable process for subcontractors, vendors, owners, and project teams.
What You Get To Own
- Own the administration, tracking, and execution of subcontract agreements, purchase orders, and owner contracts.
- Manage subcontractor prequalification, onboarding, compliance documentation, renewals, and vendor records.
- Maintain accurate contract, vendor, PO, and commitment information in Procore, Sage Intacct, and related systems.
- Coordinate contract reviews, redlines, approvals, and revisions with leadership, project teams, subcontractors, vendors, owners, and legal partners.
- Create cleaner, more consistent processes for procurement, subcontractor management, contract administration, and compliance tracking.
- Identify workflow gaps, flag contractual risks, and recommend improvements to strengthen controls and reduce risk.
- 3 years of experience in contract administration, procurement, vendor management, or subcontractor compliance, with subcontracting construction administration a plus not required.
- Strong understanding of subcontract agreements, purchase orders, insurance certificates, W-9s, licensing, safety documentation, and compliance tracking.
- Experience with Procore, Sage Intacct, or similar systems is a plus.
- High attention to detail, strong follow-through, and comfort managing multiple moving pieces across active projects.
- Ability to communicate clearly with project teams, leadership, subcontractors, vendors, owners, and legal partners.
- Comfortable reviewing contract terms, tracking redlines, identifying missing information, and escalating risk when needed.
- A process-oriented person who enjoys organizing details, improving workflows, and creating consistency across teams.
- 401(k) with 4% match
- Dental, vision, and health insurance
- Paid time off
- Paid Holidays
- Hybrid in office/home office
- Employee assistance program
- Referral program