Administrative Assistant in Property Management

Administrative Assistant in Property Management - $70K benefits

This is a full time, on-site position.

My client is seeking a highly organized, proactive and detail-oriented Administrative Assistant for Property Management and Operations supporting two Senior Management Executives. Must be able to manage multiple responsibilities in a fast-paced environment, and be able to work independently but also be a team player!  Must be reliable, professional, and discreet when handling confidential information.

Responsible for:

·         Preparation of materials for acquisition, financing and sale of properties.

·         Oversee management of Facebook & Instagram content to ensure timely and accurate postings.

·         Produce weekly TikTok video content for each managed property.

·         Maintain photo libraries, upload photos and notify property managers when pictures are ready.

·         Prepare and distribute weekly operational reports.

·         Compile and distribute monthly analytical reports.

·         Attend weekly telephone conference calls and produce accurate meeting notes for distribution.

·         Manage annual tax document collection for one executive and upload completed documents to his accounting portal.

·         And assist this executive with personal matters.

·         Provide shared coverage of the front desk to cover receptionist’s lunch break every other day or as needed.

·         Sort and distribute mail for the two executives.

·         Perform scanning, copying, and printing documents as required.

·         Manage outgoing FedEx shipments and coordinate returns.

Qualifications:

·         Must have a strong command of Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.

·         Must be comfortable managing social media platforms (TikTok, Facebook, Instagram) for business purposes.

·         Must have the ability to produce accurate, timely reports and written communications.

·         Prefer two plus years of administrative experience in property management or general real estate.

·         Experience with Property Management programs is a plus!

·         Basic video editing or content creation experience is a plus!