What are the responsibilities and job description for the Practice Manager position at Loudoun Psychotherapy and Counseling Services?
Overview
We are a small, growing private practice made up of a diverse and talented group of clinicians. We value collaboration, organization, and creating a supportive environment for both our clinicians and clients. We are seeking a reliable, proactive, and detail-oriented Practice Manager to help ensure the smooth day-to-day operations of the practice. The Practice Manager is a key member of our team and is responsible for overseeing administrative operations, billing and claims, front-office communication, and supporting practice growth. This is a hybrid role, with most work completed remotely and an expectation of being onsite at least once per week to ensure the office is running efficiently and adequately stocked.
Location: Hybrid (Remote with in-office presence at least once per week)
Schedule: Part-time, weekday mornings (approximately 2–3 hours/day), with availability between 9:00 AM – 5:00 PM
Responsibilities
- Oversee daily administrative and operational functions of the practice
- Serve as the primary point of contact for clinicians and clients
- Manage scheduling, workflows, phone coverage, and office organization
- Run payroll accurately and on schedule
- Manage billing and insurance operations, including claims submission, follow-up, and payment posting
- Support practice growth through systems improvement and operational planning
- Assist with team meetings, trainings, and culture-building initiatives
Qualifications
- 2 years of experience in medical or dental office management
- Supervisory experience in a clinical or healthcare setting
- Proficiency with EMR/EHR systems (e.g., Simple Practice)
- Strong understanding of healthcare operations, billing, and HIPAA compliance
- Excellent organizational, communication, and multitasking skills
- Ability to work independently in a hybrid environment
Work Location: Hybrid remote in Ashburn, VA 20147
Job Type: Part-time
Pay: $35.00 - $40.00 per hour
Expected hours: 10 – 15 per week
Work Location: Hybrid remote in Ashburn, VA 20147
Salary : $35 - $40