CONTRACT ADMINISTRATOR (PROFESSIONAL SERVICES)

Metro’s mission is to provide a world-class transportation system that enhances the quality of life for all who live, work, and play within LA County.

Description

Performs journey-level contract administration and management work in support of Metro's acquisition process and goals.

Recruitment Timelines : I nterviews are projected to be scheduled for the week of October 16th 2025 . These dates are subject to change. We encourage you to monitor your governmentjobs.com profile and emails for the latest updates.

Examples of Duties

• Plans procurement processes and assists user departments with setting schedules
• Summarizes technical specifications for Request for Proposals (RFPs) and Invitation for Bids (IFBs); performs cost/price analyses on contractor proposals and bids
• Schedules advertising and announcement of RFBs and IFBs
• Holds pre-proposal and bid conferences to answer questions
• Leads proposal and bid evaluation teams and evaluates proposals and bids including cost/price analysis
• Negotiates contract costs, terms, and conditions with multiple vendors
• Prepares award recommendations for management
• Prepares reports and correspondence, including price reasonableness reports
• Monitors contract compliance and negotiates amendments and/or change orders; establishes pricing/negotiation strategies
• Resolves problems and disagreements between contractors and user departments
• Analyzes cost/price elements in contractor proposals, bids, amendments, or change orders
• Determines market effect on pricing
• Attends various meetings, including pre-bid and post-bid debriefings
• Reviews invoices for compliance against contracts
• Assists new vendors with requirements of the procurement process
• Conducts closeout actions upon contract completion such as final audit, payment, etc.
  
  

Minimum Qualifications

May be required to perform other related job duties

Required

A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes:

Education

• Bachelor's Degree in Economics, Business, Public Administration, or a related field; Master's Degree in a related field preferred
  
  

Experience

• One year of relevant experience performing contract administration work; some positions in this class may require specialized experience in area of assignment
  
  

Certifications/Licenses/Special Requirements

• A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions
• Professional certification from National Contract Management Association (NCMA), American Production and Inventory Control Society (APICS), Institute for Supply Management (ISM), or equivalent preferred
  
  

Preferred Qualifications

Preferred Qualifications (PQs) are used to identify relevant knowledge, skills, and abilities (KSAs) as determined by business necessity. These criteria are considered preferred qualifications and are not intended to serve as minimum requirements for the position. PQs will help support selection decisions throughout the recruitment. In addition, applicants who possess these PQs will not automatically be selected.

• Experience performing public procurement policy and procedures
• Experience administering contracts for professional services.
  
  

Essential Knowledge

Knowledge of (defined as a learned body of information that is required for and applied in the performance of job tasks)

• Theories, principles, and practices of contract administration and management techniques for public agencies
• Applicable local, state, and federal laws, rules, regulations governing public procurement and complex professional or heavy construction contract administration processes
• Statistical and cost/price analysis
• Applicable business software applications
  
  

Skill in (defined as the proficient manual, verbal, or mental utilization of data, people, or things)

• Performing contract administration and management work
• Performing cost/price analysis
• Analyzing situations, identifying problems, and recommending solutions
• Exercising sound judgement when making decisions
• Mediating and negotiating
• Preparing reports, contracts, specifications, correspondence, RFPs, and IFBs
• Communicating effectively orally and in writing
• Interacting professionally with various levels of Metro employees and outside representatives
  
  

Ability to (defined as a present competence to perform an observable behavior or produce an observable result)

• Interview and evaluate contract proposal respondents
• Represent Metro before the public
• Compile and analyze complex data
• Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, and budgets
• Travel to offsite locations
• Read, write, speak, and understand English
  
  

Special Conditions

• This job specification is not to be construed as an exhaustive list of duties, responsibilities, or requirements
• The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job
• Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions
• This classification is at-will and the incumbent serves at the pleasure of the hiring authority when classified as an Intermittent, Emergency, Annuitant, or Temporary employee, is assigned to the Office of Inspector General (OIG) or Board Clerk's Office, and/or reporting directly to the LACMTA Board of Directors
• Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out
  
  

Working Conditions

• Typical office situation
• Close exposure to computer monitors and video screen
  
  

Physical Effort Required

• Sitting at a desk or table
• Operate a telephone or other telecommunications device and communicate through the medium
• Type and use a keyboard and mouse to perform necessary computer-based functions
• Communicating through speech in the English language required
  
  

(KM)

Metro is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, ancestry, national origin, gender, marital status, sexual orientation, religion, age, veteran status, or disability. Learn more about Metro’s Equal Employment Opportunity Program . Metro does not deny participation in the application process to anyone with prior justice system involvement, in line with Fair Chance hiring practices.

Selection Procedure

Applicants who best meet job-related qualifications will be invited to participate in the examination process that may consist of any combination of written, performance, or oral appraisal to further evaluate job-related experience, knowledge, skills and abilities.

Application Procedure

To apply, visit Metro's website at www.metro.net and complete an online Employment Application.

Computers are available to complete online Employment Applications at the following Metro locations:

METRO Headquarters, Employment Office

One Gateway Plaza

Los Angeles, CA 90012

Open: Monday through Friday, 8am-4pm

(Closed Sat & Sun)

Metro Talent Hub

8501 S. Evermont Place

Los Angeles, CA 90044

Open: Monday through Friday, 9am-5pm

(Closed Sat & Sun)

East Los Angeles Customer Center

4501 B Whittier Blvd

Los Angeles, CA 90022

Open: Tuesday through Saturday, 10am to 6pm

(Closed Sun & Mon)

Wilshire/Vermont Customer Center

3183 Wilshire Blvd, Ste 174

Los Angeles, CA 90010

Open: Monday through Friday, 10am-6pm

(Closed Sat & Sun)

Rosa Parks Customer Center

Willowbrook/Rosa Parks Station

11720 Wilmington Ave

Los Angeles, CA 90059

Open: Monday through Friday, 6am to 6:30pm

(Closed Sat & Sun)

Telephone: (213) 922-6217 or persons with hearing or speech impairments can use California Relay Service 711 to contact Metro.

All completed online Employment Applications must be received by 5:00 p.m. on the closing date. Late applications will not be considered.

• Open to the public and all Metro employees
  
  

This job bulletin is not to be construed as an exhaustive list of duties, responsibilities, or requirements. Employees may be required to perform other related job duties.