Showroom Coordinator

Overview

The Showroom Coordinator is the welcoming face and operational anchor of Artistic Kitchen. This role blends hospitality, organization, and design-adjacent coordination to create a seamless and elevated client experience from first impression through project completion.

Working closely with the design and sales team, the coordinator ensures the showroom runs smoothly, supports day-to-day operations, and contributes to the overall presentation and success of the business.

This is a long-term, in-person role for someone who takes pride in being highly organized, client-facing, and an essential part of a high-performing team environment.

Hours

Schedule: Monday–Friday, 8:30 AM–5:00 PM (in person)
Occasional: One Saturday per month for showroom coverage or special events

Key Responsibilities

Client Experience & Showroom Operations

• Greet visitors and provide a warm, polished introduction to the showroom and product lines
• Serve as the primary point of contact for phone, email, and in-person inquiries
• Schedule and confirm appointments; manage the shared calendar and CRM entries
• Maintain a high level of hospitality during client visits (refreshments, readiness, flow of appointments)
• Ensure the showroom is consistently clean, organized, and visually aligned with brand standards
• Open and close the showroom according to company procedures

Administrative & Sales Support

• Prepare and maintain client files, proposals, and supporting documentation
• Assist with lead tracking, CRM updates, and reporting
• Coordinate sample requests, vendor communications, and product information updates
• Assemble client-facing materials such as proposals, welcome packets, and presentations
• Maintain inventory of printed materials and branded collateral

Marketing & Creative Support

• Assist in creating client-facing materials using Canva, InDesign, or similar tools
• Support showroom staging and preparation for photoshoots
• Coordinate with photographers and marketing partners on project documentation
• Contribute to website, email, and social media content efforts
• Manage and engage with the company’s local social media presence
• Assist in planning and hosting showroom events and trade gatherings

Product & Vendor Coordination

• Participate in ongoing product knowledge training
• Maintain showroom displays and sample libraries
• Coordinate with vendors for updates, replacements, and new materials
• Support evaluation and introduction of new product lines

Qualifications

• Exceptional interpersonal and communication skills with a polished, professional demeanor
• Highly organized and detail-oriented, with the ability to manage multiple priorities independently
• Strong sense of professionalism, presentation, and client-facing etiquette
• Proficiency in Microsoft Office, Google Suite, CRM systems, and design tools such as Canva or Adobe InDesign
• Familiarity with social media platforms and basic content creation best practices
• Background or demonstrated interest in interior design, kitchen design, or luxury home products preferred
• Mandarin language skills are a plus, particularly for supporting a diverse Bay Area clientele
• Enjoys being a central point of coordination and supporting a team in a fast-paced, detail-driven environment
• Availability to work one Saturday per month for showroom coverage or events

Benefits & Perks

• Competitive compensation based on experience
• Paid time off and holidays
• Medical insurance
• 401k match
• Professional, design-focused work environment
• Ongoing product knowledge and industry exposure
• Opportunity to work closely with a high-end residential design team and trade professionals

Work Environment

Artistic Kitchen is a design-focused showroom serving discerning homeowners, designers, and builders. The environment is collaborative, detail-driven, and client-centered, with a strong emphasis on professionalism, organization, and presentation.

This role is ideal for someone who enjoys creating structure, supporting a team, and delivering a high level of client experience in a refined, design-oriented setting.