What are the responsibilities and job description for the Human Resources Administrative Assistant position at Lori Vision Studio Inc?
HR&Admin Specialist
Location: Ontario, CA
Job Description
The HR&Admin Specialist is responsible for the daily administrative and operational support of the office, ensuring a smooth and efficient workplace environment. This role will support office operations, vendor coordination, basic HR administration, and general administrative tasks.
1. HR Administrative Support
• Assist HRBP with onboarding and offboarding administrative processes.
• Support employee documentation and record management.
• Assist with employee attendance tracking and payroll processing.
2. Office Operations Management
• Manage daily office operations to ensure a clean, organized, and functional workplace environment.
• Coordinate office cleaning services, maintenance, and facility-related matters.
• Serve as the main point of contact for building management and service vendors.
• Assist with office setup, workspace organization, and equipment management.
3. Mail & Logistics Coordination
• Handle incoming and outgoing mail, packages, and courier shipments.
• Manage package tracking, distribution, and shipping arrangements.
• Maintain records of important deliveries and shipments.
4. Office Supplies & Vendor Management
• Purchase and manage office supplies and pantry items.
• Monitor inventory and control administrative expenses.
• Coordinate with vendors for office services such as internet, utilities, equipment, and maintenance.
5. Meeting & Administrative Support
• Assist in organizing internal meetings, including meeting room setup and scheduling.
• Provide administrative support such as document filing, record management, and internal coordination.
• Support team members with general administrative needs.
6. Travel & Event Coordination
• Assist employees with travel arrangements including flights, hotels, and transportation.
• Support the organization of internal activities and company events.
7. Other Administrative Duties
• Welcome visitors and manage front desk reception when needed.
• Assist leadership with administrative requests.
• Perform other duties as assigned to support office operations.
Qualifications
• Bachelor’s degree preferred;
• 1-3 years of HR administrative, office coordinator experience preferred.
• Strong organizational and multitasking skills.
• Proficient in Office Tools
• Excellent communication and coordination abilities.
• Detail-oriented, proactive, and reliable.