What are the responsibilities and job description for the Litigation Legal Secretary position at Lorber, Greenfield & Olsen, LLP?
Litigation Legal Secretary – Phoenix, Arizona
About Us:
Lorber, Greenfield & Olsen, LLP is a prestigious civil litigation defense firm with 44 years of experience. Since 1980, we have specialized in construction defect and casualty claims, successfully representing developers and general contractors in major cases. Our commitment to excellence is reflected in our AV® Peer Review Rating from Martindale-Hubbell.
Flexible Work Environment:
We believe in empowering our employees to work where they're most productive. Whether you prefer being onsite, working remotely, or a hybrid approach, the choice is yours. We trust our team members to choose the work arrangement that best fits their lifestyle and working style.
The Position:
We are looking for an experienced Litigation Legal Secretary to join our Phoenix, Arizona-based legal team supporting one Partner and four Associates. This role offers a hybrid work model.
Key Responsibilities:
- Draft and edit legal documents, including correspondence, pleadings, and discovery materials
- Maintain attorney calendars and monitor all court appearance dates, depositions and discovery deadlines
- Prepare and submit documents for arbitration, mediation, and court proceedings
- Monitor attorney calendars, track filing deadlines, and assist with schedule management
- Process monthly expense reports for assigned attorneys
- Collaborate with billing department on monthly client invoicing
- Track and support attorneys' continuing legal education and bar admission requirements
- Coordinate travel arrangements for assigned attorneys
- Maintain current knowledge of assigned attorneys' cases and projects
- Handle confidential and time-sensitive materials with discretion
- Perform additional administrative tasks as needed
Required Skills and Qualifications:
- Minimum 3 years of recent civil litigation and calendaring experience
- Experience with electronic court filing systems, particularly AZ state e-filing
- Familiarity with document management systems
- Intermediate proficiency in Microsoft Word, PowerPoint and Outlook
- Knowledge of state and local court rules and filing procedures
- Trial preparation experience is beneficial
- Excellent verbal and written communication skills
- Strong attention to detail and proofreading abilities
- Adept at multitasking while maintaining work quality and meeting deadlines
- Effective interpersonal skills and ability to work in a fast-paced litigation environment
- Reliable, punctual, and professional
Benefits of Joining Lorber, Greenfield & Olsen, LLP:
- Collaborate closely with firm Partners
- Bonus Opportunities
- Excellent teams and work life balance
- Hybrid, Remote or In-Office Work Models
- Generous Paid Leave
- Medical Insurance
- Dental Insurance
- Life Insurance
- Vision Insurance
- Long Term Disability
- Flex Spending Plan
- 401K Employer Match
Please apply today for consideration!