Office Coordinator: Monday to Friday, 9am to 5pm

The role
You are the center of our office. You answer the line, greet visitors and keep a team of 15 to 20 real estate agents supported. Phones ring, clients have questions, and requests stack up. You enjoy that pace, and you handle it with sound judgment.

You do not wait to be told what to do next. You think through the problem, find the answer and fix it.

What you will do

• Answer the office line and route calls to the right agent.
• Return requests on current escrows and client questions.
• Take calls from new leads on listed properties and log them the same day.
• Schedule appointments.
• Help agents with paperwork. We will train you if you are new to real estate.
• Make sure mail reaches the correct office.
• Keep office bills current and paid on time.
• Keep the office stocked with water, snacks and supplies.
• Tell us what is missing or slowing us down, and suggest the fix.
• Take on small tasks for our sister company, BNB Holdings, as requested.
• Help us build the systems and training manual this office is growing into. You will write down how things are done.

You will do well here if you:

• Think analytically and see how the pieces connect.
• Stay organized when three things need you at once.
• Start tasks and follow through without reminders.
• Keep a system for messages, schedules and files.
• Would rather solve a problem than hand it off.
• Want to help build something.

This is not the right fit if you:

• Want a quiet desk job with downtime.
• Struggle with interruptions or changing priorities.
• Prefer to wait for instructions.

What we expect
We are a growing company and we put our standards in writing. You will receive them before your first day. Dress is business professional, with business casual on Fridays. We expect on-time arrival and a professional welcome for every client and visitor.

Requirements

• Highly organized, with proven multitasking in a high pace environment.
• Self-motivated and analytical.
• Available Monday to Friday, 9am to 5pm.
• Bilingual in English and Spanish preferred.
• Strong working knowledge of Microsoft Excel, Google Sheets, and cloud-based document management systems like Dropbox and Google Drive is essential for success in this role.

What we offer

• $15 to $25 per hour, based on experience.
• Training, including real estate paperwork.
• Room to grow as the company grows.

How to apply
Send your resume. In two or three sentences, answer this: Describe a time you handled several urgent requests at once. How did you decide what came first, and how did you keep track of everything?
Applications without an answer will not be reviewed.

Pay: $15.00 - $25.00 per hour

Expected hours: 40.0 per week

Work Location: In person

Salary : $15 - $25