What are the responsibilities and job description for the Account Assistant position at Looking Glass Insurance Services, LLC?
Looking Glass Insurance Services is an aviation insurance brokerage based in San Diego, CA, dedicated to delivering sophisticated solutions for complex aviation operations. We’re a passionate team that values humility, accountability, and getting the job done right. We’re looking for someone who shares that mindset, complements our culture, and is ready to grow with us - no aviation or insurance experience needed.
The Account Assistant will support the team in daily operations. The ideal candidate is service-oriented, eager to learn, organized, and brings a helpful, roll-up-your-sleeves attitude to everything they do. (Please note, this role is fully onsite in San Diego five days a week.)
Responsibilities
- Assist producers in managing records, preparing reports and drafting correspondence ensuring accurate and timely service
- Assisting with renewal processes, preparing submissions, proposals, and confirmations
- Coordinate and schedule meetings, appointments, and travel arrangements for team members
- Plan onsite and offsite events, responsible for agenda planning, coordination of attendees, and trip files
Qualifications
- Minimum of 1 year of experience in administrative assistant or related role
- Highly proficient in Microsoft Excel
- Strong organizational and multitasking abilities with excellent attention to detail
- Excellent communication and interpersonal skills
- Ability to work independently and take initiative to solve problems
- Bachelor's degree in Risk Management and Insurance, Finance, Accounting, or related field
Benefits
- Healthcare, vision, dental, disability, and life 100% employer funded for employee
- Full-time salaried position
- Paid Time Off