Legal / Executive Personal Assistant

Position Summary

Longman Jakuback, APLC is seeking a highly organized, proactive, and professional Legal / Executive Personal Assistant to provide direct support to the firm’s Partners. This is a fast-paced, high-trust position that requires exceptional organizational skills, discretion, and the ability to anticipate needs before they arise.

The ideal candidate is detail-oriented, thrives under pressure, enjoys managing multiple priorities, and understands the importance of confidentiality when working with attorneys and high-profile clients.

Responsibilities

Executive & Personal Support

-Manage and maintain the Partners’ daily and long-term calendars.

- Prepare detailed daily itineraries, schedules, and briefing materials.
-Coordinate meetings, appointments, and conference calls.
-Schedule travel arrangements, hotel accommodations, and transportation as needed.
-Order and coordinate daily lunches.
-Schedule wardrobe fittings and alterations for court appearances and professional events.
-Coordinate dry cleaning services, including drop-off and pick-up.
-Track important deadlines, court-related commitments, and personal appointments.
- Run occasional executive errands as needed.
-Anticipate the Partners’ needs and proactively resolve scheduling conflicts.

Administrative Responsibilities

- Draft professional correspondence, letters, and emails.
- Prepare meeting agendas and maintain meeting notes when requested.
-Assist with special projects and firm initiatives.
-Maintain confidential records and sensitive information with the highest level of discretion.

Louisiana Association of Criminal Defense Lawyers (LACDL)

- Provide administrative support for the Louisiana Association of Criminal Defense Lawyers (LACDL).
-Coordinate board meetings, committee meetings, and member communications.
- Assist with event planning, CLE programs, and annual conferences.
- Maintain membership records and correspondence.
- Prepare meeting materials and distribute agendas.
- Respond to member inquiries professionally and promptly.
- Assist with other administrative duties supporting the organization.

Qualifications

- 3 years of executive assistant, legal assistant, or administrative experience preferred.
- Experience supporting executives, attorneys, or senior leadership is highly preferred.
- Excellent organizational and time management skills.
-Strong written and verbal communication skills.
-Ability to multitask while maintaining exceptional attention to detail.
- High level of professionalism and discretion.
- Strong problem-solving and critical-thinking abilities.
-Ability to work independently with minimal supervision.
- Professional appearance and demeanor.

Technical Skills

-Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
-Adobe Acrobat
-Calendar management software (Outlook)
-Zoom and Slack
-Ability to quickly learn legal software and internal systems

Preferred Qualities

-Proactive rather than reactive.
-Calm under pressure.
-Exceptional follow-through.
-Strong customer service mindset.
-Positive attitude and willingness to help wherever needed.
-Ability to maintain confidentiality in all matters.
-Flexible and adaptable to changing priorities.

Benefits

-Competitive salary (based on experience)
-Health insurance
-Paid Time Off
-Professional development opportunities
-Supportive and collaborative work environment

Why Join Longman Jakuback?

At Longman Jakuback, you’ll work alongside respected attorneys in a dynamic legal environment where professionalism, teamwork, and excellence are valued. This role is ideal for someone who enjoys being the person who keeps everything running smoothly and takes pride in providing exceptional executive support.

Pay: $45,000.00 - $50,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $45,000 - $50,000