What are the responsibilities and job description for the File Clerk position at Long Beach Transit?
Position Overview
We are seeking a detail-oriented and reliable Office Clerk to join our team at our Long Beach distribution center. The ideal candidate will play a key role in maintaining organized records, supporting daily administrative operations, and ensuring that office functions run smoothly. This position requires excellent organizational skills, the ability to manage both digital and paper documentation, and a proactive approach to handling office equipment and supplies.
Key Responsibilities
- Develop, maintain, and update databases to ensure accurate recordkeeping.
- Label, file, and update paper and digital records in proper locations.
- Gather and organize files and documents for internal use, such as reports and audits.
- Maintain and monitor office supply inventories; reorder as necessary.
- Troubleshoot office equipment (computers, printers, scanners, fax machines, shredders, etc.).
- Coordinate with vendors and service providers for maintenance and repairs of office equipment.
- Answer phone calls and emails related to documentation, recordkeeping, and administrative needs.
- Perform photocopying, faxing, scanning, and other document management tasks.
- Sort, deliver, and distribute incoming mail; prepare and send outgoing mail.
- Provide general administrative support to coworkers and management as needed.
Qualifications
- High school diploma or equivalent required; associate degree preferred.
- Previous administrative, clerical, or office support experience is a plus.
- Strong organizational skills with high attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general database management.
- Ability to troubleshoot common office equipment issues.
- Strong communication skills, both written and verbal.
- Reliable, adaptable, and able to manage multiple tasks in a fast-paced environment.
Work Environment
- Full-time, on-site position in Long Beach, CA.
- Office setting within a large distribution facility.
- Requires occasional lifting of office supplies and handling of mail packages.
Salary : $20 - $25
