What are the responsibilities and job description for the Executive Assistant position at Lola Valentina?
About us
Lola Valentina is a leading design and rental firm offering high end table decor products for all event and entertaining needs.
Founded in 2019, Lola Valentina offers table linens, table runners, napkins, glass placemat chargers, and more. Specializing in unique pattern design collections and providing the option for customization.
Located in Lincolnwood, Illinois, just outside of Chicago, the Lola Valentina team creates all designs and products in-house. All products are made with environmentally conscious methods and proudly crafted in the U.S.A.
Our organization is looking for an Executive Assistant to provide administrative support to our executive team. The successful candidate will be highly organized and detail-oriented, with the ability to manage multiple tasks simultaneously. Responsibilities include scheduling meetings, preparing documents, managing calendars, and providing general administrative support. The ideal candidate will also have excellent communication skills and the ability to interact with a wide range of people in a professional manner.
Responsibilities:
- Manage and maintain executive calendars.
- Organize and coordinate meetings, conferences, and travel arrangements.
- Screen and prioritize incoming mail, emails, and phone calls.
- Prepare reports, presentations, and other documents as needed.
- Maintain a filing system for records, reports, and documents.
- Provide administrative support to the executive team.
- Scheduling meetings, sending follow ups, and meeting notes.
- Travel might be invovled
- Coordinating activities
- Organize Instagram leads and assign them to sales consultants
- Help order office supplies
Job Type: Part-time
Pay: From $24.00 per hour
Benefits:
- Flexible schedule
- Paid time off
Schedule:
- 4 hour shift
- Monday to Friday
Ability to commute/relocate:
- Lincolnwood, IL 60712: Reliably commute or planning to relocate before starting work (Required)
Work Location: In person