What are the responsibilities and job description for the Administrative Assistant position at Lockton?
Your Responsibilities
Position Summary: We’re looking for a reliable and detail-oriented Administrative Assistant to support a dynamic team of professionals. This role is ideal for someone who thrives on organization, enjoys being a go-to resource, and takes pride in helping the office run smoothly. You’ll handle a wide range of day-to-day administrative tasks and play a key role in keeping the team organized, informed, and on schedule.
Key Responsibilities:
Qualifications:
Position Summary: We’re looking for a reliable and detail-oriented Administrative Assistant to support a dynamic team of professionals. This role is ideal for someone who thrives on organization, enjoys being a go-to resource, and takes pride in helping the office run smoothly. You’ll handle a wide range of day-to-day administrative tasks and play a key role in keeping the team organized, informed, and on schedule.
Key Responsibilities:
- Prepares simple documents (e.g., letters, emails, spreadsheets, and forms with proper spelling and formatting)
- Answers phone calls, takes messages, and directs calls to the right person.
- Helps with expense tracking including collecting receipts, preparing reports, tracking reimbursement and reconciling corporate credit card transactions using Concur.
- Handles check requests.
- Schedules meetings and appointments on calendars.
- Helps set up meeting rooms, order food or supplies, and schedules lunch or event reservations.
- Books basic travel (e.g., flights, hotels, and car services).
- Helps with event or training sign-ups and registration forms.
- Coordinate carrier and vendor events which include communicating with carriers and vendors, calendar management and event setup.
- Plans and coordinates team dinners, client meals, and small events, including making reservations, managing guest lists, and ensuring all logistical details are handled smoothly.
- Keeps contact lists and client records updated.
- Works with other team members to help complete tasks and small projects.
- Organizes and files paperwork (both digital and physical) and helps with archiving old files.
- Assists with putting together simple presentations or proposals.
- Keeps information private and follows rules for handling confidential materials.
Qualifications:
- Bachelor’s degree in a business-related field preferred, or equivalent experience.
- 3–5 years of experience in administrative or team support roles.
- Proficient in Microsoft Office Suite, especially Word, Excel, and PowerPoint.
- Exceptional attention to detail and accuracy.
- Strong communication skills—both written and verbal—with the ability to interact professionally across all levels of the organization.
- Excellent organizational and time management skills; able to juggle multiple priorities and meet deadlines in a fast-paced environment.