Office Assistant

The Local 425 Carpenters Union is looking for an exceptional Office Assistant that works well with a team, has a great attitude, is proactive, and will make an immediate impact on our organization. This is an In-person position, and the ideal candidate should be punctual and have a sense of urgency as well as be detail-oriented, organized, positive, friendly, and hard-working.

Primary Responsibilities

• Support our mission through a variety of administrative, research, and communications functions
• Manage office systems and provide in-person and over-the-phone, customer service and support to Local union and Training Fund
• Provide a welcoming, helpful customer service demeanor, often managing complex relations with members and contractors
• Assist members and contractors with dispatching and updating job site info
• Strong understanding of bookkeeping and accounting payable/receivable principles
• Able to prepare periodic (monthly) balance sheets, income statements, profit and loss statements while maintaining business accounts
• Code invoices, set up new accounts, reconcile accounts, and close the monthly books
• Perform other related duties as assigned
• Process all payment transactions

Qualifications and Skills

• Associate’s, bachelor’s degree, or equivalent experience in business, accounting, finance, economics, or related field is preferred
• At least 2-3 years of accounting/bookkeeping experience is preferred
• Must have strong In-depth knowledge of Microsoft Office, PowerPoint and Excel
• Strong knowledge of accounting principles and practices
• Must have QuickBooks experience, QB Online & Desktop experience
• Ability to establish and maintain effective working relationships with all levels of management and external organizations/individuals
• Ability to multi-task, and handle urgent interruptions with high level of professionalism
• Excellent verbal and written communication skills
• Outstanding work organization and time management skills with a customer service oriented, can-do attitude
• Ability to independently complete assignments and work under pressure to meet tight schedules
• Strong attention to detail and accuracy.
• Experience using social media and email for advocacy
• Bi-Lingual, fluent English and Spanish (Required)

Only serious, goal-oriented applicants need apply. Our financial rewards and promotions are determined by performance; we want the best performers to manage our organization's future.

Local 425 Carpenters Union provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.

Job Type: Full-time

Salary: $24.00 - $27.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• 8-hour shift – Monday through Friday
• Occasional weekends required

Supplemental pay types:

• Bonus pay

Education:

• Bachelor's (Preferred)

Experience:

• Microsoft Office: 5 years (Preferred)
• Customer Service: 5 years (Preferred)
• Accounting/Bookkeeping: 3 years (Preferred)

Language:

• Spanish (Required)

Job Type: Full-time

Pay: $25.00 - $27.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Paid time off
• Vision insurance

Experience:

• Customer service: 5 years (Required)
• QuickBooks: 1 year (Required)

Language:

• Spanish (Required)

Work Location: In person

Salary : $24 - $27