What are the responsibilities and job description for the Accounting Specialist position at Livetrends Design Group LLC?
Description
Accounting Analyst
Apopka, FL Finance
Description
ABOUT US
LiveTrends Design Group is a recognized leader in the global home décor industry, bringing inspiration, creativity, and joy to more than 13 million homes each year. By blending the timeless beauty of Nature with the power of Art, we create distinctive products and experiences that are redefining the home décor landscape across North America and Europe.
Driven by innovation, exceptional design, and a passion for excellence, our brands: LiveTrends, Urban Jungle, and BeYou…are trusted by many of the world's leading retailers, including Lowe's, Target, Costco, Kroger, Trader Joe's, Wegmans, Publix, and more.
Just as importantly, we've built a workplace culture as remarkable as the products we create.
LiveTrends was recently recognized as a Top Workplace and earned additional Top Workplace Culture Excellence Awards for Leadership, Purpose & Values, Innovation, Employee Appreciation, and Professional Development...an achievement that reflects our commitment to developing great people, fostering creativity, and building an environment where employees can thrive. At LiveTrends, we're not just creating products for homes...we're creating opportunities for talented people to grow, innovate, and make a meaningful impact every day.
POSITION OBJECTIVES:
LiveTrends Design Group is scaling fast. You will be the backbone of day-to-day Accounts Receivable and Accounts Payable keeping cash flowing, vendors paid, and data clean while helping us improve processes in SAP Business One and EDI. If you like turning complexity into crisp numbers and efficient workflows, you will excel in this role.
Requirements
Day-to-Day Responsibilities:
Accounts Receivable
- Review, process, and post customer invoices/credit memos/incoming payments (ACH/wire/check/CC); apply incoming payments daily.
- Create and transmit EDI invoices; resolve transmission errors with customers and our EDI provider.
- Send statements, own collections follow-ups, and escalate per policy when invoices are 31 days past due.
- Investigate and resolve short-pays, deductions, and unapplied payments with clear documentation; partner with Sales/AMs.
- Maintain customer master data (tax-exempt certificates, terms, contacts), complete annual exemption audit.
Accounts Payable
- Collect and post vendor invoices with correct vendor/item/date/GL/allocation; perform 3-way match as applicable.
- Prepare weekly credit card payments, record daily outgoing payments, and reconcile credit cards.
- Review vendor statements weekly; research and resolve discrepancies/duplicates/credits.
- Maintain vendor master data and W-9s; monitor AP inbox and respond within 1 business day.
- Apply landed costs for international shipments and maintain the landed cost tracking sheet.
Month-end & controls
- Assist with close (accruals, reconciliations, schedules); attend monthly reviews with Account Managers.
- Follow approval thresholds for credit memos and payment exceptions.
- When processing customer credit cards, follow PCI-compliant procedures.
Requirements
What Does Success Look Like?
- Maintain steady DSO by keeping past-due >30 days under =1% of AR (or tighter), partnering with Sales and Account Management.
- Invoice accuracy = 99% across EDI and non-EDI customers; payment application within 1 business day of receipt.
- Bank/credit card reconciliations completed by Business Day 1 each month; month-end close tasks completed by Business Day 3.
- Landed cost entries posted with variance = 0.5% vs. freight/fees and maintaining tracking sheet to ensure it is current.
Minimum Qualifications:
- 3 year in Accounts Receivable and/or Accounts Payable (distribution/CPG or inventory environment a plus).
- Comfortable in an ERP (SAP Business One preferred) and Excel (lookups, pivots, SUMIFS).
- Working knowledge of GAAP basics for AR/AP, month-end, and GL structure.
- Strong follow-through, crisp written communication, and the ability to manage multiple deadlines.
- EDI billing experience (setup, error handling).