Construction Administrative Coordinator

We are excited to add this position to our growing team! LiveOak Fiber employees enjoy 100% company-paid medical, dental, vision benefits, as well as bonus potential. At LiveOak Fiber, you will be part of a team that values your ideas, contributions, and career growth. Our offices are located just minutes from the beautiful Emerald Coast of Florida and the gorgeous Golden Isles of Georgia. The following is an overview of the role and what we are looking for in a successful candidate.

Position Overview & Purpose

The Construction Administrative Coordinator provides essential support to the construction department by managing administrative processes, tracking materials, and ensuring smooth communication between internal teams and external stakeholders. This role requires strong organizational skills, attention to detail, and the ability to manage multiple systems and priorities in a fast-paced environment.

Essential Duties & Responsibilities

• Material Management
• Assist with tracking material quotes, purchase orders, and delivery schedules
• Monitor material needs and coordinate with vendors to ensure timely availability for construction projects
• Systems Administration & Data Management
• Manage and maintain accurate material and project records within NetSuite
• Update and track project information and communications in HubSpot
• Project Coordination & Compliance
• Follow up on permitting processes and ensure compliance with local and municipal regulations
• Coordinate 8-1-1 System requests to support utility locates and construction readiness
• Organize, maintain, and archive as-built documentation for completed projects
• Performance Tracking & Reporting
• Track department goals, metrics, and performance data to support leadership reporting and decision-making
• Communication & Stakeholder Coordination
• Serve as a liaison between Construction, HOA representatives, and SMB Sales teams to support project coordination and updates
• Assist with managing incidents and complaints, ensuring proper documentation, follow-up, and timely resolution
  
  
  

Knowledge, Skills & Abilities

• Knowledge of construction administrative processes, material tracking, and project coordination
• Ability to navigate and maintain data across multiple systems with a high level of accuracy
• Strong organizational skills with the ability to prioritize competing deadlines
• Ability to communicate clearly and professionally with internal teams, vendors, HOAs, and external partners
• Ability to identify issues, escalate appropriately, and support timely resolution
  
  
  

Basic Qualifications & Competencies

• High school diploma or equivalent required
• Previous administrative experience in construction, utilities, or a related field
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
• Demonstrated ability to manage multiple tasks in a fast-paced environment
• Strong attention to detail and follow-through
• Must be able to provide proof of eligibility to work in the U.S
  
  
  

Preferred Qualifications & Competencies

• Experience working in a construction, telecommunications, or utility environment
• Experience using NetSuite and HubSpot or similar ERP/CRM systems
• Familiarity with permitting processes, municipal requirements, and utility coordination
• Experience supporting cross-functional teams and leadership reporting
  
  
  

Physical Demands & Working Environment

• Sitting: up to 90%
• Walking: up to 65%
• Standing: up to 40%
• Reaching: up to 10%
• Lifting and/or bending: up to 10%
• Work environment: indoors and outdoors
• Able to lift 45 pounds
• Travel: 30%
  
  
  

STATEMENT

The qualification requirements, physical demands, and work environment characteristics described in this job description are representative of those that must be met by an employee to perform the essential duties and responsibilities of this job successfully.

This job description in no way states or implies that the essential duties described are the only responsibilities involved in the position. The employee is required to follow any other instruction and to perform any other duties by any person authorized to give instructions or assignments.

This job description in no way states or implies a contract of employment. LiveOak Fiber reserves the right to modify this job description at their discretion at any time and will notify the employee of the change.

Reasonable accommodation may be made to enable individuals with disabilities to perform their essential duties and responsibilities.

We are an Equal Opportunity Employer. At LiveOak Fiber, we are committed to creating a diverse environment and are proud to promote inclusiveness in everything we do. We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, protected veteran status, sexual orientation, or any other characteristic protected by federal, state, or local laws. LiveOak Fiber is also committed to compliance with the Americans with Disabilities Act (ADA).

Our workplace is committed to promoting a safe and healthy environment for all employees. Therefore, we maintain a drug-free workplace policy to ensure the well-being and productivity of our team.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.