Facilities Director

The Facilities Director is responsible for overseeing maintenance and facilities personnel, operations of mixed-use retail, office building, entertainment venues and district events. Oversee all staff, ongoing programs, event planning, street closures, developing scopes of work, and coordination with GM’s, marketing team, sales team, vendors and special projects. Help formulate capital improvement projects and annual budget.

Essential Duties & Responsibilities

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Skills

• To direct and oversee the entire facilities department of the development. Oversees the functioning of building systems including mechanical, electrical, plumbing, fire/life safety, and elevators. Will also oversee and manage the general maintenance of buildings and grounds.
• Oversees contractors for facility renovation projects and construction of new tenants entailing all construction trades.
• Leads and directs the work of all facility maintenance and housekeeping employees
• Must be able to interact on a professional basis with tenants and vendors.
• Develops, plans, implements, and monitors financial goals and budgets.
• Coordinates activities with all property tenants so work does not impede the public.
• Creates request for proposals, negotiates contracts, manage vendor proposals and annual scope of work.
• Hires, trains, motivates, and evaluates personnel. Will also be responsible for disciplinary and corrective actions as necessary.
• Evaluates facility maintenance operations on on-going basis. Will recommend changes to ensure efficient results.
• Implements preventive maintenance programs for all equipment.
• Help Department Managers regarding preventive maintenance of facilities, equipment, including HVAC, plumbing and electrical systems.
• Coordinate with outside contractors/vendors for capital improvements, infrastructure projects and with vendors for routine preventative maintenance programs.
• Conducts walk through and inspections with senior manager of District and Venues.
• Oversees ordering, and controlling all maintenance supplies and facilities equipment for budget monitoring.
• Reviews weekly, monthly, and quarterly inspection reports for district and assigned venues.
• Help formulate manages annual maintenance and cap ex budgets for all departments.
• Coordinates ongoing work with vendors and contractors.
• Prioritize and formulate scheduling of weekly and daily tasks for maintenance personnel.
• Support employees and department’s needs.
• Collect data and submit all monthly meter readings.
• Formulate and revise emergency action plan.
• Coordinate all yearly inspections and permit acquisitions.
• Keeps senior management promptly and fully informed of all problems or unusual matters of significance and takes prompt corrective action where necessary or suggests alternative courses of action which may be taken.
• Provide recommendations for transfers, promotions, and/or dismissals.
• Process any injury reports and year end reviews.
• Other duties assigned.
• Must have a strong proven record of managing a variety of projects.
  
  

Strong attention to detail, follow-up and excellent organizational skills.

• Strong sense of urgency, adaptability, flexibility and resourcefulness.
• The ability to function professionally under pressure, while managing multiple concurrent projects and deadlines.
• Proven competencies in software applications and programs, particularly Microsoft Office, including Excel, Word, Outlook, and word processing and file management skills.
• Must possess personal tact, discretion and good judgment. Excellent written and verbal communication skills.
  
  

Supervisory Responsibility

This position oversees managers of multiple departments and is responsible for performance and hiring recommendations of the employees within those departments.

Education

• College preferred and/or Vocational Technical Certifications.
• Minimum of five years’ experience working in the facility or property management field in a management or director role.
  
  

Working Conditions

This job operates in a professional office environment and requires being outside daily. Position will require to walk, inspect, and monitor progress on projects throughout the development’s six City blocks. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Position will have to manage a number of projects at one time and may be interrupted frequently to meet the needs and requests of clients, contractors, and tenants. Administrators may find the environment to be busy, noisy and will need excellent organizational and time and stress management skills to complete the required tasks.