Executive Assistant and RHTP Implementation Coordinator

Job title: Executive Assistant and RHTP Implementation Coordinator

Reports to: Chief Executive Officer | Position: Full time, 1.0 FTE

FLSA Status: Nonexempt

Work Schedule: Full time, 1.0 FTE, five days per week; occasional evening or weekend meetings.

Work Location: On-site at assigned LRHC locations, with travel to meetings and partner sites as needed. This is not a remote position.

Position Objective

The Executive Assistant and RHTP Implementation Coordinator supports the CEO and designated leaders in implementing LRHC’s Rural Health Transformation Program (RHTP) initiatives and the RIVER (Regional Integrated Vermont Enhanced Rural) Community Health Network. The position provides the administrative coordination, action tracking, partnership documentation, and reporting support needed to connect approved plans with timely implementation.

The position coordinates work supporting expanded community access, mobile and satellite services, workforce development, digital integration, and regional care coordination. Executive and governance support helps leaders prepare decisions, document commitments, and follow through on transformation priorities. The role contributes to implementation and evaluation while designated leaders retain responsibility for service operations and substantive project outcomes.

Essential Functions

RHTP Implementation Coordination

Maintain implementation calendars and milestone records aligned with approved RHTP work plans. Track assigned actions, responsible leaders, deadlines, dependencies, and unresolved decisions.

Coordinate implementation meetings, prepare agendas and supporting materials, record decisions, and distribute action summaries. Request updates and escalate delays or barriers to the CEO and responsible leaders.

Organize administrative preparation and documentation for mobile services, Community Health Satellite Access Points, school-based services, expanded hours, workforce initiatives, and digital workflows with designated project leads.

Maintain current work plans, decision records, and implementation files. Support consistent communication and follow-through across clinical, operational, workforce, technology, and community partnership activities.

Regional Partnerships and Stakeholder Coordination

Arrange meetings with community and implementation partners, maintain contact records, and track agreed actions. Support the Practice and Mobile Operations Manager and other designated leaders in coordinating partner participation.

Maintain approved agreements, site arrangements, partner commitments, and renewal calendars. Route proposed agreements and data-sharing matters to authorized leaders for review and approval.

Coordinate collection of community and partner input and document engagement activities. Prepare approved updates about implementation progress, service arrangements, and next steps.

Executive and Governance Support

Manage the CEO’s calendar, meeting arrangements, and travel logistics. Organize executive priorities and incoming requests, allowing time for preparation and follow-through.

Prepare correspondence, briefing materials, presentations, and decision documents at the CEO’s direction. Check accuracy and completeness and route substantive questions to responsible leaders.

Coordinate Board, committee, and leadership meeting logistics and packets. Record minutes, support review and approval, maintain approved records, and track assigned actions, including transformation decisions and milestones.

Reporting and Continuous Improvement Support

Maintain reporting calendars and collect narrative updates, milestone evidence, and records for review by grants, Finance, and project leaders.

Gather information for the Rural Primary Care Capacity Index (RPCCI) and other approved measures. Support baseline records and updates with quality and project leaders.

Document improvement activities, feedback, and actions from Lean and Plan-Do-Study-Act cycles. Organize evidence of progress and implementation barriers.

Organize sustainability planning materials, including ongoing responsibilities, partner arrangements, operating procedures, and resource needs.

Document grant-supported activities and project-specific effort under LRHC procedures. Improve administrative workflows and perform other assigned duties consistent with the role.

Working Relationships and Authority

Work with the CEO, Board, implementation leaders, clinical and administrative departments, and community partners. Bring conflicting priorities to the CEO.

Coordinate delegated work with responsible leaders, who retain program, clinical, operational, personnel, financial, and grant authority. Agreements, expenditures, and external commitments follow LRHC approval processes.

Education and Experience

Associate degree in business, office administration, healthcare administration, or a related field, or equivalent education and relevant experience. Bachelor’s degree preferred.

Demonstrated executive support or administrative project coordination experience, including meeting preparation, written communication, records, and competing deadlines.

Experience in healthcare, nonprofit governance, community partnerships, or grant-supported implementation preferred.

Knowledge and Abilities

Strong organization, attention to detail, and follow-through across multiple workstreams. Ability to maintain reliable calendars, action records, and document versions.

Excellent writing, editing, communication, and interpersonal skills. Ability to prepare clear minutes and updates and work effectively with staff, Board members, and partners.

Sound judgment and discretion with confidential information. Ability to recognize matters requiring escalation and work independently within delegated authority.

Proficiency with office software, spreadsheets, shared files, calendars, virtual meetings, and presentation tools. Ability to learn project tracking and reporting systems.

Indicators of Success

Goals will be established with the CEO and designated project leaders. Measures include current milestone and action records, timely escalation of barriers, complete reporting materials, accurate meeting and agreement records, and reliable follow-through. The position supports measurable implementation progress and documentation of RPCCI activities without assuming sole accountability for network outcomes.

Working Conditions and Acknowledgment

Work includes office and computer duties, meetings, and occasional travel to LRHC and partner sites. Evening or weekend meetings may be required. Essential activities include communication, document preparation, and administrative coordination, with reasonable accommodation as appropriate.

Pay: $64,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• Employee assistance program
• Retirement plan

Work Location: In person

Salary : $64,000 - $70,000