SUM Church Office Manager

Simsbury United Methodist Church (“SUM”)

Position Description: SUM Office Manager

Job Title: SUM Church Office Manager

Reporting Relationship: SUM Senior Pastor

Purpose:

· To support the clergy and work with staff members in executing the functions of the church

· Serve as the central point of contact for visitors, committee leaders, and the congregation.

· Oversee the daily activities of the church office.

Duties & Responsibilities:

· Provide general office clerical and administrative support of clergy and church staff. This includes greeting office visitors, answering phones, sorting/distributing mail, and handling routine correspondence (verbal, written and electronic).

· Maintain, update, and book all meetings on Master Calendar, within 48 hours of request.

· Respond to requests and inquiries from staff and parishioners within 48 hours of receipt.

· Process and Code invoices with appropriate expense accounts within 48 hours of receipt. Obtain invoice payment approval, when necessary.

· Coordinate and complete the “hard copy” communication distribution to the SUM community without digital connections.

· Coordinate scheduling of maintenance and campus repairs with Sexton/Trustees.

· Interface with SUM Finance and Bookkeeper in shared processes and practices.

· Sort checks from weekly Sunday worship and mail receipts for counters: each Monday, AM.

· Process expense reports for staff & parishioners within 3 days of receipt.

· Work with Finance on various outreach programs – (monitor incoming checks for deposit)

· Work with Finance on Stewardship/Pledges (Reporting)

· Coordinate special services (Funerals/Weddings), including special bulletin (Completed 1 week prior to special event). Organize, prepare, and process all related invoices and billing for event/event sponsor)

· Work with membership committee on updating member directory.

· Coordinate Church Conference Report

· Coordinate Statistical Data Report

Required Qualifications:

· High School diploma/some college preferred.

· Previous experience in office administration.

· High proficiency in Microsoft Office Suite including PowerPoint, Excel, Word along with a good working knowledge of other computer programs.

· Familiarity in Mailchimp and Squarespace (Desired)

· Strong written (grammar/composition/edit/proof reading) and communication skills.

· Demonstrates a positive, respectful, and professional approach when interacting with staff and SUM members.

· Clear understanding of professional boundaries and ability to maintain strict confidentiality of all personal identifiable (“PII”) and other sensitive information.

· Demonstrated ability to take initiative and work both independently and collaboratively.

· Must be proactive in anticipating problems/issues within their role and scope of responsibilities.

· Strong problem-solving ability

Working Conditions:

· This is full-time, (30 hours/week) in-person office job with occasional work required evenings and/or weekends.

· Project work may be completed at home, with specific permission granted by Supervisor (SUM Senior Pastor)

October 2026

Pay: From $20.00 per hour

Expected hours: 30.0 per week

Work Location: In person

Salary : $20