What are the responsibilities and job description for the Purchasing Manager position at Little Flower Children and Family Services of New...?
Summary Job Description:
We are seeking a detail-oriented and strategic Purchasing Manager with 5 years of experience to lead our procurement operations. The Purchasing Manager will be responsible for contract negotiation, supplier management, inventory optimization, and cost reduction initiatives. Proficiency in Sage ERP is essential. This role requires a proactive mindset to support operational excellence, supplier diversification, and long-term business resilience.
This position offers a full-time hybrid work schedule and is based in Little Flower’s Wading River office.
About Little Flower
Little Flower Children and Family Services of New York is a human services nonprofit supporting the well-being of children, youth, families, and individuals across New York City and Long Island since 1929.
Our staff of more than 500 builds well-being by providing prevention services, foster care, residential treatment care, adoption services, programs and services for individuals with developmental disabilities, and medical and mental health services.
Principal Responsibilities
- Contract Management: Negotiate, review, and manage supplier contracts to ensure competitive pricing, favorable terms, and service level agreements (SLAs).
- Inventory Management: Maintain optimal inventory levels, monitor reorder points, and reduce carrying costs using Sage ERP tools.
- Cost Reduction: Implement sourcing strategies and vendor partnerships that deliver measurable cost savings (target 5–10% YOY).
- Supplier Relationship Management: Develop and maintain strong supplier relationships through performance monitoring and quarterly business reviews.
- ERP Systems Management: Maintain accurate purchasing records and workflows through Sage ERP; lead improvements in automation and data integrity.
- Data-Driven Purchasing: Analyze usage trends, market forecasts, and supplier data to inform purchasing decisions and inventory strategies.
- Cross-Functional Collaboration: Partner with Finance, Operations, and Program Leads to align purchasing decisions with organizational goals.
- Compliance and Risk Management: Ensure all purchasing activities comply with company policies, financial controls, and applicable regulatory requirements.
- Continuous Improvement: Identify and implement opportunities for process improvements within the procurement lifecycle.
Required Qualifications and Experience
- Bachelor’s degree in business, Supply Chain Management, Finance, or related field.
- Minimum of 5 years of purchasing or supply chain experience, including contract negotiation and inventory management.
- Advanced proficiency with Sage ERP systems.
- Demonstrated success in achieving cost savings targets and improving procurement processes.
- Strong analytical skills and ability to work with large datasets for decision-making.
- Excellent communication, negotiation, and project management skills.
- Knowledge of best practices in purchasing, supplier diversification, and risk mitigation.
Preferred Qualifications
- Certification in Purchasing or Supply Chain Management (e.g., CPM, CSCP, CPSM).
- Experience implementing or enhancing procurement systems and processing automation.
- Exposure to sustainability sourcing initiatives and vendor compliance programs.
Key Performance Indicators (KPIs)
- Supplier cost savings achieved
- Contract cycle time reduction
- On-time purchase order fulfillment rate
- ERP data accuracy and purchasing workflow efficiency
Future Growth Opportunities
- Lead cross-functional sourcing initiatives for multi-site operations.
- Participate in ERP system upgrades and digital transformation projects.
Salary Range
The salary range for this role is $85,000 to $93,000 with a comprehensive benefits package. Pay rate will be commensurate with knowledge and experience.
Disclaimer
The statements herein are intended to describe the general nature and level of work being performed by the incumbent in this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of a person in this position.
Diversity, Equity, Inclusion and Belonging Statement
With more than 250 years of combined experience, Little Flower Children and Family Services of New York and St. John’s Residence for Boys have a long-standing history of serving children, youth, adults and families of color. Our mission, vision and values are grounded in elevating the shared humanity of every staff member, community partner and those with whom we engage. We recognize that our DEIB work is continuously evolving as we strive for equity and inclusion for individuals of all races, ethnicities, genders, sexualities, ages, abilities, religions and lived experiences.
Accessibility
Some job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may be designed to protect the safety and health of the employee, their fellow employees and the individuals being served and may therefore exclude some individuals.
Equal Employment Opportunity Statement
Little Flower Children and Family Services of New York provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other legally protected group status.
Salary : $85,000 - $93,000
