Athletic Business Assistant

Job Title: Athletic Business Assistant

Reports to: Athletic Director

Dept.: Athletics

Exemption Status: Non-Exempt

Pay Scale: CP4

Calendar:  203

Primary Purpose:

Perform general bookkeeping responsibilities for all athletic programs across the district, maintain accurate inventory records of athletic equipment and process financial materials for timely payment of vendors.

Qualifications:  

Education/Certification:

• High School Diploma or GED

Experience:

• One year accounting, bookkeeping or other school district financially-related experience, preferred

Special Knowledge/Skills:

• Ability to use calculator (10-key by touch, preferred)
• Ability to use computer and software to develop spreadsheets and do word processing
• Proficient skills in typing, keyboarding, and file maintenance
• Ability to work with numbers in an accurate and rapid manner to meet established deadlines

Major Responsibilities and Duties:

• Facilitate the efficient operations of the Accounting and Budgeting Department including but not limited to frequent customer contacts, budgetary and accounting concerns, and the compilation and dissemination information, reports, purchase requisitions. 
• Provide direct support to the Athletic Department and Finance Department  to ensure accurate and efficient practices as prescribed by State and Federal mandates.

• Process check request and purchase requisitions/purchase orders.

• Receive on purchase order invoices so payments can be processed.

• Process budget transfer requests and other budget-related documents.

• Set up vendor information as required.

• Maintain records related to purchases made by all athletic programs.

• Process employee travel documents and check requests.

• Provide support for on campus needs: A. Schedules B. Game Day Needs (HS & MS) C. Processing Officials, Security and EMS payments.

• Assist with on-line ticketing for games as needed.

• Assist with Game Day Operations/Hospitality as needed.

• Assist with Transportation scheduling for LEISD athletic events.

• Maintain District Athletic Calendar.

• Communicate effectively with Athletic Staff according to program needs.

• Other duties as assigned by the Athletic Director.
• All work must be performed on site. 

Supervisory Responsibilities:

None

Mental Demands/Physical Demands/Environmental Factors: May require outside duties

Tools/Equipment Used: Possible small assembly duties

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Able to work inside, move up and down staircases, and outside. Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching 

Lifting: Physically able to lift and carry 10-15 lbs

Environment:  May require travel to different campuses in district, office supply ordering, pickup/delivery and stock

Mental Demands: Work with frequent interruptions, maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

This job description describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Little Elm ISD does not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, disability, military status, genetic information, or on any other basis prohibited by law. Additionally, the District does not discriminate against an employee or applicant who acts to oppose such discrimination or participates in the investigation of a complaint related to a discriminatory employment practice. Employment decisions will be made on the basis of each applicant’s job qualifications, experience, and abilities.

El Distrito Escolar Independiente de Little Elm no discrimina a ningún empleado o candidato a empleo por razón de raza, color, religión, sexo, nacionalidad, edad, incapacidad, estatus militar, información genética o de cualquier otra razón prohibida por ley. Además,  el  distrito  escolar  no  discrimina  a  ningún  empleado  o  candidato  a  empleo  que  actúa  oponiéndose  a  ese  tipo  de discriminaciones o que participe en la investigación de una queja relacionada con alguna práctica discriminatoria en la contratación. La toma de decisiones respecto a una contratación se hará en función de las calificaciones, experiencia y habilidades del candidato.