Administrative & Operations Coordinator Daycare - Part Time

Job Overview

Little Eagles Nest Childcare | Ardsley & Dobbs Ferry, NY

Part-Time | Approximately 25–30 Hours per Week

We are seeking a dynamic and dedicated Administrative & Operations Coordinator to join our team.

Little Eagles Nest is a small, independently owned early childhood program with locations in Ardsley and Dobbs Ferry, NY. We are looking for a highly organized, dependable, and proactive Administrative & Operations Coordinator to help our owners/directors manage the day-to-day administrative needs of our growing childcare programs.

This is an ideal position for someone who enjoys organization, communication, problem-solving, and keeping a busy small business running smoothly. While you will work closely with our childcare team, this is primarily an administrative and operations position rather than a classroom teaching role.

What You’ll Do

You will work directly with the owners/directors and help coordinate administrative responsibilities across both Little Eagles Nest locations.

Responsibilities may include:

• Supporting general office and administrative needs across both locations
• Helping with family communication, enrollment, tours, and new-family paperwork
• Keeping child, staff, and program records organized and up to date
• Assisting with scheduling, calendars, staff documentation, and onboarding
• Helping prepare and maintain required childcare and licensing paperwork
• Supporting billing, basic recordkeeping, and administrative follow-up
• Coordinating supplies, purchasing, vendors, and other day-to-day operational needs
• Assisting with newsletters, events, recruitment, and special projects
• Helping improve organization and administrative systems as the programs continue to grow

Who We’re Looking For

The right person is someone who is extremely organized and reliable and naturally notices what needs to be done.

You should be comfortable working in a small-business environment where priorities sometimes change quickly and where taking initiative is highly valued.

Our ideal candidate:

• Is dependable, punctual, and detail-oriented
• Has excellent organizational and follow-through skills
• Communicates professionally with families and employees
• Is comfortable handling confidential information
• Can manage several priorities without losing track of details
• Is confident using computers, email, Google Workspace, Microsoft Office, and online platforms
• Is comfortable learning systems such as Brightwheel
• Can create and maintain spreadsheets, trackers, checklists, and digital files
• Is comfortable making phone calls and following up with families, employees, vendors, and agencies
• Takes initiative rather than waiting to be told about every individual task
• Is professional but warm and approachable
• Enjoys creating systems and improving organization
• Can move between our Ardsley and Dobbs Ferry locations as needed

Preferred Experience

Experience in one or more of the following is helpful:

• Childcare or preschool administration
• School administration
• Medical or professional office administration
• Small-business operations
• Executive or administrative assistance
• HR or employee onboarding
• Scheduling and record management

Prior childcare experience is helpful but not required. We are more interested in finding someone exceptionally organized, trustworthy, and capable of learning our systems.

Schedule

Approximately 25–30 hours per week, primarily Monday through Friday during daytime business hours.

We are looking for someone who can maintain a fairly consistent weekly schedule while also having some flexibility when administrative needs arise.

This position will involve working between our Ardsley and Dobbs Ferry locations, which are only a short distance apart.

Why Little Eagles Nest?

Little Eagles Nest is a boutique, independently owned childcare program built around small groups, individualized care, outdoor learning, healthy meals, and a thoughtful early-childhood curriculum.

Because we are a small organization, this position has the opportunity to make a real impact. You won't simply be completing repetitive office tasks—you'll become a key person helping the owners create better systems, keep the programs organized, and support our continued growth.

For the right person, there is also potential for the position to grow in responsibility over time.

To Apply

Please submit your resume along with a brief note telling us:

• Why this type of position interests you
• Your availability Monday through Friday
• Your experience with administrative or organizational work
• An example of a system, process, or organizational improvement you have implemented in a previous position

We are looking for someone who wants to become a trusted and reliable part of our Little Eagles Nest team.

Pay: $24.00 - $28.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $24 - $28