What are the responsibilities and job description for the Office Administrator position at Little Bear Pediatric Dentistry?
Office Administrator Wanted!
Be the Heart of Our Front Office at Little Bear Pediatric Dentistry
Do you thrive in a fast-paced, people-first environment where organization, problem-solving, and a little fun are all part of the daily grind? Can you juggle schedules, solve problems before they exist, and keep things running smoother than a fresh jar of honey? If yes, we need YOU at Little Bear Pediatric Dentistry!
We’re on the lookout for a hardworking, punctual, and sharp-thinking Office Administrator to lead the charge at our front desk. Our practice is dedicated to delivering exceptional pediatric dental care in a warm, welcoming space where culture always comes first. We’re all about community service, diversity, and creating an uplifting work environment—and we’re hoping you’ll help us make it even better.
Who You Are:
- Hardworking – You’re not afraid of a busy day; in fact, you make it look easy.
- Punctual & Reliable – You’re on time, every time, and your team can always count on you.
- Critical Thinker & Problem Solver – You anticipate issues, find solutions, and keep calm under pressure.
- Natural Leader – You’re ready to mentor staff and grow into a full management role.
What You'll Do (AKA Your Superpowers):
- Oversee daily front office operations to ensure smooth sailing and top-tier patient service.
- Tackle the phones, schedule appointments, and master the art of the perfect calendar.
- Coordinate care with local hospitals for outpatient procedures – because teamwork makes the dream work.
- Manage insurance claims, accounts receivable, and financial coordination like a pro.
- Handle billing, scheduling, and patient communications with professionalism and heart.
- Ensure compliance with dental policies and regulations (we like to dot i’s and cross t’s).
- Support training and mentoring of staff, with future growth into staff management.
Experience:
- Dental office experience is a must – pediatric experience is a bonus, but we’ll train you to be a little bear expert.
- Familiarity with insurance claims, billing, and scheduling systems (and maybe a spreadsheet or two).
Why Join Little Bear Pediatric Dentistry?
Because we’re not your average dental practice. We’re a tight-knit, mission-driven team that believes in:
- Community service and giving back
- An inclusive, positive, and diverse workplace
- Supporting each other and growing together
- Sharing the occasional pun or dad joke (you’ve been warned)
If you’re ready to be the heartbeat of our front office, keep things running like clockwork, and help create a space where kids feel safe and smiles shine bright, apply today!
Send us your resume and let’s build something beary amazing together.
Job Type: Part-time
Pay: $18.00 - $25.00 per hour
Expected hours: 24 – 30 per week
Schedule:
- Monday to Friday
- No nights
- No weekends
Education:
- Associate (Required)
Experience:
- Dental office: 1 year (Required)
Ability to Commute:
- Malvern, PA 19355 (Required)
Work Location: In person
Salary : $18 - $25