What are the responsibilities and job description for the Executive Assistant to the President position at Lipscomb University?
Scheduling
- Own and manage President’s scheduling process
- Manage daily schedule folder assembly
- Assist President with staying on time daily
- Attend and report out at weekly President’s Team check-ins
Administrative
- Manage the scheduling and sign-up process for GROW Lipscomb
- Proactively oversee all catering needs, both onsite and offsite
- Welcome and assist all Presidential guests
- Assist with planning and execution of Presidential events
- Assist Chief of Staff with preparation and logistics for board meetings and retreat
- Manage President’s Office Chrome River Receipts
- Proactively manage system for ordering and sending Presidential notes and gifts
- Support the President with development visit notes, entering in to NXT records
- Pick-up President’s Office postal mail, organize, and deliver (every day)
- Answer and monitor President’s Office main phone line
- Serve as point of contact with Service Ops to ensure plants are watered, communicate regarding areas that need extra cleaning, and other maintenance and housekeeping requests
- Serve as point of contact with Business Office for check requests for dues, invoices, and other payments
- Consistently inventory and order needed President’s office letterhead, cards, and supplies
Center for Vocational Discovery
- Support Center for Vocational Discovery staff with administrative and scheduling needs
