What are the responsibilities and job description for the Administrative & Client Coordinator position at Lion-Heart?
We are hiring TWO Administrative & Client Coordinators to join our Eatontown, NJ office.
📍 Eatontown, NJ (On-Site) | Full-Time, 30 hrs/week | $25.00/hr
Lion-Heart Advisors is a relationship-first advisory firm. We are looking for sharp, organized administrative professionals who can keep our office running, support our team, and serve as a point of contact for our clients.
This is primarily an administrative role with a client-facing component. If you thrive on organization, love a fast-moving environment, and can handle confidential information with professionalism, we want to hear from you.
📋 What You'll Do
• Manage day-to-day office administration — scheduling, correspondence, filing, record-keeping, and data entry
• Support leadership with calendar management, meeting coordination, and internal communications
• Prepare reports, documents, and client-facing materials using Microsoft Office
• Serve as a point of contact for assigned clients — fielding inquiries and keeping them informed
• Act as a liaison between clients and our warehouse/operations teams
• Use SPS Commerce to manage EDI and data workflows on behalf of clients
• Coordinate across internal platforms to track orders and communicate status
• Handle all business and client information with strict confidentiality
✅ What We're Looking For
• Proven administrative experience — scheduling, data entry, documentation, office coordination
• Strong Microsoft Office proficiency — Outlook, Excel, Word, Teams
• SPS Commerce experience, or equivalent EDI solution (e.g., TrueCommerce, Orderful, CommerceHub) — preferred
• Professional communication skills, both written and verbal
• Highly organized with strong attention to detail
• Comfortable in a fast-paced environment working across office and warehouse teams
• High discretion with confidential business and client information
⭐ A Plus If You Have
• Experience in clothing, apparel, or fashion retail (store ops, buying, wholesale, or brand accounts)
• Background in customer service or client relationship management
• Familiarity with logistics, supply chain, or 3PL operations
Salary : $25