Office Administrator, Phoenix, AZ

JOB TITLE: Office Administrator (Phoenix, AZ)

LOCATION: Phoenix, AZ (On-Site)

Who we are?

Built on more than a century of innovation and decades of substation expertise, Linxon blends AtkinsRéalis' project management strength with Hitachi Energy's technological leadership. Together, we deliver high‑performing EPC solutions that strengthen the power grid.

We support community growth and industrial development by providing end‑to‑end engineering, procurement, management, and construction services for complex AC substation and electrification projects across five core markets.

What We Believe?

We believe in the value of every client's'investment and take pride in tackling challenging, high‑risk projects. With deep expertise and continuous development, our teams operate with the precision, resilience, and mission‑focus needed to deliver crucial infrastructure—often described as the "special forces" of our industry.

To learn more about us click on the links below:

Careers - Linxon

Building the infrastructure to power the world - we are Linxon! (youtube.com)

How will you make your impact?

As the Office Administrator, you ensure the smooth and efficient daily operations of the Phoenix Linxon office while supporting a rapidly growing team. You act as a central point of coordination across administrative, IT, and HR functions, helping maintain a productive and well‑organized workplace.

In this role, you manage essential office processes, oversee new‑hire onboarding, and make sure employees have the tools and resources they need to succeed. You thrive in a fast‑paced environment, bring strong organizational and multitasking skills, and approach challenges with a proactive, solutions‑driven mindset to keep operations running seamlessly.

What will you do?

• Oversee daily operations across multiple office locations, ensuring the workspace runs smoothly so teams can stay focused, productive, and supported.
• Manage office supplies, equipment, and vendor relationships to keep the environment fully functional and ready for day‑to‑day demands.
• Coordinate meeting spaces, travel arrangements, and company events to enhance team collaboration and create a seamless employee experience.
• Serve as the first point of contact for basic IT troubleshooting, resolving issues quickly and partnering with IT teams to minimize downtime and keep employees working efficiently.
• Support employees with hardware/software setup and new‑hire equipment provisioning, ensuring every team member is equipped and ready from day one.
• Maintain and track IT asset inventory to safeguard company resources and ensure systems stay updated and reliable.
• Assist HR with onboarding by preparing workspaces, coordinating orientation, and managing documentation, helping new hires integrate smoothly and feel welcomed.
• Contribute to employee engagement and internal communications, strengthening culture and supporting a positive, connected workplace.
• Maintain confidential employee records and provide HR administrative support to ensure accurate, compliant, and well‑run processes.
• Facilitate communication and alignment across multiple office locations, ensuring consistency and strong operational support for all teams.
• Support the rollout of company‑wide policies and procedures, reinforcing organizational standards and operational excellence.
• Ensure adherence to health, safety, and security protocols, creating a safe and reliable environment where employees can do their best work.
  
  

Who you are?

• You have 2–4 years of experience as an office administrator, giving you a solid foundation in supporting daily operations and delivering a smooth workplace experience.
• You bring strong organizational and time‑management skills, enabling you to balance multiple priorities and keep the office running efficiently.
• You demonstrate excellent communication and interpersonal abilities, allowing you to collaborate effectively with employees, leadership, vendors, and cross‑functional teams.
• You are proficient in Microsoft Office Suite and comfortable navigating basic IT systems, helping you support both administrative and technical needs with confidence.
• You have experience supporting HR and IT functions—or a strong interest and aptitude to do so—making you a versatile partner across key operational areas.
• You adapt quickly in a fast‑paced, evolving environment and thrive in roles where you can anticipate needs, solve problems, and enhance the overall employee experience.
  
  

The US base salary range for this full-time position is $49,000 ro $93,900. Our salary ranges are determined by role, level, and location. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Your recruiter can share more about the specific salary range for your preferred location during the hiring process.

Please note that the compensation details listed in US role postings reflect the base salary only, and do not include bonus, equity, or benefits.

What We Offer

• Competitive Salary: Enjoy a rewarding compensation package that reflects your contributions.
• Health, Dental, and Vision Coverage: Comprehensive benefits to support your well-being and that of your family.
• 401K with Employer Match: Invest in your future with our generous retirement savings plan.
• Employee Assistance Program (EAP): Access confidential support for personal and professional challenges.
• Paid Time Off (PTO): Recharge and relax with ample time off to maintain work-life balance.
• Learning and Development: Expand your skills through training programs and career-building opportunities.
• Mentorship Initiatives: Connect with experienced professionals for guidance, support, and career insight.
• Internal Mobility: Explore opportunities across departments and office locations to broaden your experience.
• Performance-Based Advancement: Grow your career through clear pathways tied to your achievements and impact.
  
  

We are proud to announce that LinxonAmericas has been certified as a Great Place to Work® reflecting our commitment to fostering a diverse, inclusive environment that fuels innovation and teamwork.