HR Coordinator

Job Overview

The HR Coordinator reports directly to the HR Operations Manager and oversees key HR functions, including non-exempt employee onboarding, payroll auditing and compliance. This job is responsible for ensuring smooth employee transitions, maintaining accurate HRIS records, and upholding company policies such as DOT compliance, drug screening, and leave management.

Primary Responsibilities

• Manage pre‑employment, onboarding processes, and inter-company transfers including background checks, verifications, documentation, and regulatory compliance.
• Serve as the primary contact for candidates and coordinate with hiring managers, legal, medical, compliance teams, and external vendors.
• Work with external vendors to resolve issues and improve processes.
• Act as liaison between Corporate HR and supporting departments to resolve discrepancies
• Conduct weekly payroll audits and ensure accurate leave tracking and pay.
• Acts as liaison for employees and Leave Administrator regarding payroll and leave inquiries.
• Collaborate with Kronos Support to update employee profiles and maintain negotiated, carryover vacation, state regulated PTO.
• Ensure audit controls, conduct data reviews/clean‑ups, and generate weekly/monthly HR reports for distribution to management, HR team, and internal customers.
• Review, maintain, and update employee records, organizational structures, and HRIS systems (SAPHRON, WFM, UltiPro, Cornerstone, Tenstreet, & PALS).
• Process company transfers, promotions, attributes, and terminations in SAPHRON.
• Ensure union wage increases are upheld and stay informed on contract terms and updates.
• Oversee driver qualification records, MVR reports, and FMSCA requirements (HAZMAT, tanker).
• Administer random drug screenings and maintain compliance lists for safety‑sensitive employees (FMCSA & PHMSA).
• Track safety award eligibility, coordinate ordering/distribution of awards.
• Assist employees with systems access, field HR‑related questions, and provide back‑up support to HR Coordinator team members.
• Prepare HR training materials, support HR special assignments, projects, and contribute to business‑wide HR initiatives.
• Interpret and enforce contractual requirements to ensure accurate and timely driver payroll processing.
• Conduct payroll audits for plants within the assigned region to verify compliance and accuracy.
• Manage and maintain the FMCSA/PHMSA Random Drug Testing list as part of the screening program.
• Serve as liaison for Driver Compliance, ensuring adherence to DOT regulatory standards and requirements.
  
  

Qualifications/Skills

• Bachelor’s degree in human resources, Business Administration, or related field preferred.
• 1 year of experience in HR; onboarding, payroll or employee engagement.
• Strong interpersonal and communication skills.
• Ability to stay highly organized, effectively multi-task, and prioritize to consistently meet team deadlines
• High level proficiency with Microsoft office, including Word and Excel with focus on pivot table analytics.
• Familiarity with HR software and onboarding systems such as SAP, Kronos, Cornerstone (Elevate), Tenstreet & PALS.
• High level of professionalism and ability to manage confidential information with discretion.
  
  

About Linde

Linde is a leading global industrial gases and engineering company with 2025 sales of $34 billion. We live our mission of making our world more productive every day by providing high-quality solutions, technologies and services which are making our customers more successful and helping to sustain and protect our planet.

Culture

At Linde, we strive to create a work environment that treats all employees with respect, supports new thoughts and ideas, encourages growth and development, celebrates our differences, and embraces inclusion. Linde is committed to remaining an employer of choice for the diverse, ever-increasing pool of global talent.

For more information about the company and its products and services, please visit www.linde.com.

Salary

Pay commensurate with experience. Open to salary range $57,750 - $84,700.

Benefits

Linde Gases US offers competitive compensation and an outstanding benefits package. Enjoy access to health, dental, disability, and life insurance, paid holidays and vacation, 401(k) matching, pension benefits, an employee discount program, and opportunities for educational and professional growth. Additional compensation may vary depending on the position and organizational level. Build your future with us while making an impact every day!

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, protected veteran status, pregnancy, sexual orientation, gender identity or expression, or any other reason prohibited by applicable law.

Primary Location

New York-TONAWANDA

Schedule

Full-time

Job

HR

Unposting Date

Ongoing