What are the responsibilities and job description for the Administrative Assistant position at Likely Inc.?
Job description
Location: On-Site at Likely Inc. HQ – Pasadena, CA
Schedule: Full-Time, Monday–Friday, 9:00 AM – 5:30 PM
Pay: $22/hr, 40 hours per week
About Likely Inc.
Likely Inc. is a design and manufacturing studio focused on creating luxury packaging for some of the most exciting brands in beauty, wellness, food & beverage, and lifestyle. From concept to production, we bring creative visions to life with quality and precision.
Position Overview
We are looking for a full-time Administrative Assistant to join our team in Pasadena. In this role, you will work closely with our Operations Director to help manage all house account projects — from organizing meetings to tracking production deadlines and deliverables. You will also work directly with the CEO on scheduling and select projects.
This is an ideal position for someone who is highly organized, an excellent communicator, and confident in their ability to keep both internal teams and clients updated in a fast-paced environment.
Key Responsibilities
- Assist the Operations Director in managing day-to-day operations for key client projects
- Schedule and coordinate meetings, deadlines, and production timelines
- Keep clients informed of project updates, schedules, and next steps
- Create and maintain project trackers and reports (must be proficient in Excel)
- Support the CEO with scheduling, project updates, and occasional administrative tasks
- Maintain internal systems and communications for active projects
Qualifications
- Minimum 2 years of experience as an Administrative Assistant or similar role
- Strong organizational and time-management skills
- Excellent written and verbal communication skills
- Highly proficient in Excel (you will be tested)
- Ability to multitask and stay on top of deadlines
- Professional, reliable, and able to take direction well
Growth Opportunities
There is room to grow into our Product Development or Client Relations departments for candidates who show strong performance and interest.
To Apply
Please send your resume and a short note about why you’re a great fit to hello@likelyus.com. We’re excited to meet someone who’s ready to grow with us!
Salary : $22