What are the responsibilities and job description for the Administrative Assistant position at Lightle Enterprises?
About Us
Lightle Enterprises is a trusted manufacturer of MUTCD-compliant highway and roadway signage, serving contractors, municipalities, and DOTs with high-quality, durable products. With decades of industry experience, we are known for our precision, reliability, and on-time delivery. We're currently seeking a detail-oriented Administrative Assistant to join our team and help us maintain smooth operations behind the scenes.
Position Overview
The Administrative Assistant is an integral part of our administrative operations. Order processing, customer communication, management support when needed, purchasing, ordering, multi-line phone system, etc. In this role, you'll work closely with the Office Manager and the Shop, customers, and venders. Attention to detail is a must with this position as well as being able to multitask.
Key Responsibilities
- Manage all day-to-day office operations including phones, emails, and supply ordering
- Coordinate order entry
- Serve as primary contact for customer inquiries, quotes, and project status updates
- Using QuickBooks to create purchase orders and sales orders
- Ensure all project documentation meets state and federal regulatory requirements
- Maintain organized filing systems—both physical and digital—for fast retrieval
- Work with vendors and suppliers to manage inventory and lead times
Qualifications
- 3 years of office administrative experience, preferably in a manufacturing or construction environment
- Familiarity with DOT, MUTCD, or government contracting work is a strong plus
- Proficiency in Microsoft Office Suite; experience with QuickBooks or similar accounting tools
- Excellent organizational and multitasking skills
- Strong verbal and written communication skills
- Self-motivated with the ability to prioritize and adapt in a deadline-driven environment
- Knowledge of highway signage materials, terminology, or fabrication processes is helpful, but not required
What We Offer
- Competitive Wage based on experience
- Health benefits and retirement options (if applicable)
- Paid time off and holidays
Job Type: Full-time
Base Pay: $ $21.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Flexible schedule
- Health insurance
- Paid time off
Work Location: In person
Salary : $21